Facilities & Vendor Operations Coordinator

Meals On Wheels And More of Central Texas; Austin (TX); On-site; USD 26,000 - 29,000; Full time

Job summary

Meals on Wheels Central Texas seeks a Facility Coordinator to support daily operations and maintenance of buildings, kitchens, offices, and storage areas. You will coordinate preventive maintenance, manage vendors and warranties, verify safety compliance, and supervise volunteers to ensure a safe, efficient environment for staff and programs.

You will also assist with fleet coordination, after-hours emergencies, and records management, contributing to reliable facility operations that support

Qualifications

• High school diploma or GED preferred.
• Minimum three years’ experience in facilities or building operations.
• Knowledge of mechanical, electrical, plumbing, fire suppression, and grounds maintenance.
• Must complete a food handler certification within 30 days.

Responsibilities

• Source, coordinate, and schedule vendors for preventive maintenance, repairs, and capital projects.
• Obtain and compare competitive quotes; recommend vendor selection within approved budgets.
• Manage service agreements, warranties, and vendor documentation; track renewals and expirations.
• Ensure vendors and contractors meet agency insurance and safety requirements before work begins.
• Monitor vendor performance against scope, schedule, and quality; escalate and resolve issues.
• Serve as primary on-site point of contact for vendors and contractors.
• Conduct routine inspections of buildings, facility systems, and grounds; address findings promptly.
• Maintain records of maintenance and inspections.
• Respond to maintenance requests and emergencies, ensuring minimal disruption to operations.
• Monitor and support environmental safety and control measures.
• Assist with annual equipment inspections and compliance with building codes.
• Maintain inventory of facility assets and supplies.
• Support recycling, janitorial, and grounds maintenance activities.
• Issue access badges and security codes to staff.
• Coordinate, engage, and supervise volunteers who support facility operations.

Skills

Facilities operations

Vendor management

Communication skills

Computer literacy

Customer service

Education

High school diploma or GED

Tools

Vendor portals / online billing systems

Job description

Meals on Wheels Central Texas seeks a Facility Coordinator to support daily operations and maintenance of buildings, kitchens, offices, and storage areas. You will coordinate preventive maintenance, manage vendors and warranties, verify safety compliance, and supervise volunteers to ensure a safe, efficient environment for staff and programs.

You will also assist with fleet coordination, after-hours emergencies, and records management, contributing to reliable facility operations that support