Facilities Systems Specialist

APPA; Colorado Springs (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

APPA seeks a Facilities Systems Specialist to manage the CMMS (AkitaBox) and optimize asset data. You will support technicians, maintain PM programs, and generate reports for operational and planning decisions at the Colorado Springs Olympic & Paralympic Training Center.

You will also handle asset lifecycle updates, data validation, and reporting to drive deferred maintenance decisions, while providing ongoing data entry support to Facilities Management leadership.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 3+ years’ experience with CMMS systems, facilities management, or data management.
• Knowledge of mechanical equipment and facilities systems.

Responsibilities

• Work Order Management: maintain data accuracy in CMMS, generate monthly reports, assist technicians with documentation, verify labor hours and costs.
• Asset Management: manage asset lifecycle updates, input asset data into AkitaBox, audit records for accuracy, maintain asset relationships, support deferred maintenance data.
• Data Entry: input utility data into EnergyStar Portfolio Manager, provide data entry and reporting support, manage fleet vehicle data.

Skills

CMMS systems

Data analysis

Asset management

Work order management

Attention to detail

Project coordination

Communication

Education

Bachelor’s degree or equivalent

Tools

AkitaBox

EnergyStar Portfolio Manager

MyFacilityPlan

Job description

The Facilities Systems Specialist is responsible for managing and optimizing the Computerized Maintenance Management System (CMMS) to ensure accurate work order, asset, and maintenance data. This role supports technicians and system users, maintains preventive maintenance (PM) programs, and generates reports to support operational, deferred, and capital planning decisions. The position also manages asset lifecycle data, deferred maintenance data and planning, and utility reporting, while providing ongoing data entry and analytical support to Facilities Management leadership.

Here’s how you’ll have an impact:

Work Order Management- 50%

• Maintain data accuracy in CMMS System (AkitaBox)
• Monitor and adjust just work order close-out dates to ensure accurate monthly reporting
• Generate monthly work order reports and outstanding work order lists
• Assist technicians with work order documentation and close out to ensure data accuracy
• Verify that labor hours, costs, asset impacts, and work details are accurately recorded
• Regularly review and update the preventive maintenance (PM) program
• Train new users on CMMS system functionality and best practices

Asset Management- 40%

• Manage asset lifecycle updates, including decommissioning and onboarding assets during project closeout
• Collect, validate, and enter equipment, vehicles and asset data into AkitaBox
• Audit asset records in AkitaBox to ensure accuracy and completeness.
• Maintain accurate asset relationships within AkitaBox
• Ensure deferred maintenance asset data and lifecycle information are current in MyFacilityPlan.
• Analyze and report on asset performance to help drive decision making for deferred maintenance program

Data Entry- 10%

• Input and maintain utility data within EnergyStar Portfolio Manager
• Provide data entry, reporting, and project support to the Manager, Facilities Business Operations
• Ensure vehicle information for USOPC fleet vehicles is up to date
• Perform other duties as assigned.

Here are the skills and experience you'll need to be effective:

• Bachelor’s degree or equivalent work experience
• 3+ years’ experience with CMMS systems, facilities management, or data management
• Knowledge of mechanical equipment and facilities systems
• Strong attention to detail and commitment to data entry
• Working knowledge of CMMS platforms, asset management, and preventive maintenance programs
• Proficiency in work order management and data analysis
• Strong organizational skills with the ability to manage multiple priorities

Here are the tools, equipment, & conditions:

• Standard office equipment
• Office environment in a multi-story building on a multi-building site
• Occasional domestic travel
• Regular attendance at work is an essential job function

Here's where you'll work:

Colorado Springs Olympic & Paralympic Training Center