Facilities Systems Specialist

United States Olympic & Paralympic Committee; Colorado Springs (CO); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Annual Incentive (10% target)

USOPC Benefits

Job summary

The United States Olympic & Paralympic Committee is seeking a Facilities Systems Specialist to manage the CMMS (AkitaBox), optimize work orders, and maintain preventive maintenance data to support operations and capital planning. You will support technicians, generate monthly reports, and ensure asset lifecycle data is accurate while contributing to deferred maintenance planning and utility reporting.

This full-time, exempt role includes a 40-hour work week, a $58,000–$65,000 salary, and a 10%

Qualifications

• Bachelor’s degree or equivalent work experience.
• 3+ years’ experience with CMMS systems, facilities management, or data management.
• Knowledge of mechanical equipment and facilities systems.
• Strong attention to detail and commitment to data entry.
• Working knowledge of CMMS platforms, asset management, and preventive maintenance programs.
• Proficiency in work order management and data analysis.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Work Order Management - maintain data accuracy in CMMS (AkitaBox).
• Monitor and adjust work order close-out dates for accurate monthly reporting.
• Generate monthly work order reports and outstanding lists.
• Assist technicians with work order documentation and close out.
• Verify labor hours, costs, asset impacts, and work details are recorded accurately.
• Regularly review and update the preventive maintenance program.
• Train new users on CMMS system functionality and best practices.
• Asset Management - manage asset lifecycle updates and onboarding during project closeout.
• Enter equipment, vehicles, and asset data into AkitaBox; audit asset records for accuracy.
• Maintain asset relationships within AkitaBox; ensure deferred maintenance data in MyFacilityPlan.
• Analyze and report on asset performance to guide deferred maintenance decisions.
• Data Entry - input and maintain utility data in EnergyStar Portfolio Manager.
• Provide data entry, reporting, and project support to Facilities Business Operations.
• Ensure vehicle information for USOPC fleet is up to date.

Skills

CMMS experience

Facilities management

Data entry

Data analysis

Attention to detail

Organizational skills

Multitasking

Education

Bachelor’s degree or equivalent

Tools

AkitaBox

EnergyStar Portfolio Manager

Job description

Are you mission-driven and passionate about helping others succeed?

Do you strive to lead, follow, and act with integrity?

Are you the one who honors your commitments?

Is building trusting relationships an integral part of why you do what you do?

Do you push limits and challenge the status quo?

If you answered YES, keep reading to discover how you can significantly contribute to Team USA's success!

Here’s a summary of responsibilities:

The Facilities Systems Specialist is responsible for managing and optimizing the Computerized Maintenance Management System (CMMS) to ensure accurate work order, asset, and maintenance data. This role supports technicians and system users, maintains preventive maintenance (PM) programs, and generates reports to support operational, deferred, and capital planning decisions. The position also manages asset lifecycle data, deferred maintenance data and planning, and utility reporting, while providing ongoing data entry and analytical support to Facilities Management leadership.

Here’s how you’ll have an impact:

Work Order Management- 50%

• Maintain data accuracy in CMMS System (AkitaBox)
• Monitor and adjust just work order close-out dates to ensure accurate monthly reporting
• Generate monthly work order reports and outstanding work order lists
• Assist technicians with work order documentation and close out to ensure data accuracy
• Verify that labor hours, costs, asset impacts, and work details are accurately recorded
• Regularly review and update the preventive maintenance (PM) program
• Train new users on CMMS system functionality and best practices

Asset Management- 40%

• Manage asset lifecycle updates, including decommissioning and onboarding assets during project closeout
• Collect, validate, and enter equipment, vehicles and asset data into AkitaBox
• Audit asset records in AkitaBox to ensure accuracy and completeness.
• Maintain accurate asset relationships within AkitaBox
• Ensure deferred maintenance asset data and lifecycle information are current in MyFacilityPlan.
• Analyze and report on asset performance to help drive decision making for deferred maintenance program

Data Entry- 10%

• Input and maintain utility data within EnergyStar Portfolio Manager
• Provide data entry, reporting, and project support to the Manager, Facilities Business Operations
• Ensure vehicle information for USOPC fleet vehicles is up to date
• Perform other duties as assigned.

Here are the skills and experience you'll need to be effective:

• Bachelor’s degree or equivalent work experience
• 3+ years’ experience with CMMS systems, facilities management, or data management
• Knowledge of mechanical equipment and facilities systems
• Strong attention to detail and commitment to data entry
• Working knowledge of CMMS platforms, asset management, and preventive maintenance programs
• Proficiency in work order management and data analysis
• Strong organizational skills with the ability to manage multiple priorities

Here are the tools, equipment, & conditions:

• Standard office equipment
• Office environment in a multi-story building on a multi-building site
• Occasional domestic travel
• Regular attendance at work is an essential job function

Here's some more information you need to know:

• Hiring pay range $58,000 - $65,000 per year.
• This Full-Time, Exempt position is intended to work 40 hours per week.
• Bonus: This position will be eligible for the Annual Incentive Award Program, which has a 10% target. The USOPC may change or eliminate this program at any time at its sole discretion.
• Benefits: This position will be eligible for USOPC benefits. You can view a summary here .

This job posting will close 12:00pm MT on 11/1/2026