Compliance & Policy Analyst - Facilities

UC San Diego Health; San Diego (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

UC San Diego Health is seeking a Facilities Engineering Regulatory and Compliance support professional. You will handle day-to-day regulatory questions, perform hands-on process management, and ensure accurate execution and close-out of tasks such as PM/LOTO, Water Management, and EOC/ICC documentation.

The role emphasizes operational ownership of specific processes, data entry accuracy, and ongoing support for audits and surveys, with collaboration across teams and independent work when needed.

Qualifications

• Minimum six years of related experience or a Bachelor's degree plus two years in regulatory/compliance functions.
• Experience supporting facilities, compliance, regulatory, or engineering operations.
• Ability to perform accurate data entry, validation and documentation control.
• Intermediate knowledge of IT-related areas and systems.
• Strong communication, problem-solving and teamwork abilities.

Responsibilities

• Support PM/EOC validation and close out.
• Develop and maintain EOC/ICC documentation.
• Manage LOTO program.
• Process Water Management Plan activities.
• Process PM schedules and update equipment records.
• Add Equipment and Job Plan to Maximo system.
• Generate EOC/ICC work order reports.
• Handle RSS ticketing: closing out, data entry, follow-up.
• Assist with regulatory audits and survey back-up.
• Provide training support and knowledge sharing.

Skills

Data entry

Documentation control

Communication

Problem solving

Teamwork

Independent work

Education

Bachelor's degree in related area

Tools

Maximo CMMS

MS Office

Job description

This position will report to the Facilities Engineering Regulatory and Compliance supervisor, supporting continuous audit preparedness and modernization, as well as handling day to day regulatory questions. The position will require operational execution and process management. Unlike strategy or project management roles that focus on long-term planning, organizational transformation, and cross-functional initiatives, this role emphasizes hands-on ownership of specific processes, accurate execution of tasks, and ongoing operational support. They will be responsible for assisting with request close out and validation on a day-to-day basis.

• PM/EOC (Equipment/Operational Checklist) Validating and Close Out
• EC/PE (Environment of Care/Physical Environment) Development and Maintenance in Maximo
• Manage LOTO (Lockout/Tagout) program
• Process and manage work and reports related to the Water Management Plan
• Process PM Schedules (adds and adjustments)
• Add Equipment and Add JP (Job Plan) to the system

EOC/ICC – Documentation:

• Develop and maintain EOC/ICC (Interim Life Safety Measures/Infection Control Risk Assessment) Documentation
• Generate Work Order Reports for EOC and ICC
• Report on Negative Pressure/Positive Pressure and Humidity

RSS - Ticketing - Closing out/Entry/Follow-up WO Create EOC WO:

• Handle RSS Ticketing, including closing out, data entry, and follow-up
• Create and process EOC Work Orders

ATG - Auditing Tool Compliance Manager:

• Perform Data Entry and maintenance of ATG Execute necessary Data Entry

Regulatory Support - Survey Support Back-up:

• Provide Regulatory Support
• Serve as Survey Support Back-up

Rounding Support Back-up:

• Assist with Training initiatives

MINIMUM QUALIFICATIONS

• Six years of related experience, education/training, OR a Bachelor’s degree in related area plus two years of related regulatory experience/training.
• Experience supporting facilities, compliance, regulatory, or engineering operations.
• Ability to accurately perform data entry, validation, and documentation control.
• Intermediate knowledge of related areas of IT.
• Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem-solving skills.
• General knowledge of business and process analysis functions.
• Demonstrated testing and test planning skills.
• Skills associated with analysis of processes and issues of moderate scope, information flow and architecture.
• Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.

PREFERRED QUALIFICATIONS

• Experience working with a CMMS system (Maximo strongly preferred).
• Familiarity with Preventive Maintenance (PM) programs, equipment records, and work order lifecycle.
• Experience creating, processing, and closing work orders and reports.