Facilities Supply Clerk

Orlando Science Center.; Orlando (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Orlando Science Center is seeking a Facilities Supply Clerk to support daily operations in the Facilities Department in Orlando, FL. The role involves coordinating contractors, scheduling work, and managing supply purchasing to keep maintenance and projects running smoothly.

The successful candidate will have at least a high school diploma and 2 years of purchasing/reconciliation experience, with strong organizational and communication skills and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent is required.
• 2 years experience with purchasing and reconciliation is required.

Responsibilities

• Coordinate contractors, service providers, and vendors for maintenance, repairs, and special projects.
• Process purchase requests and maintain inventory of facilities supplies, tools, and consumables.
• Track and order materials, supplies, and parts to support daily operations.
• Reconcile monthly purchasing card transactions and receipts.
• Assist with budget tracking, cost coding, and data entry in financial systems.
• Maintain work order documentation, logs, and reports.
• Support clerical tasks including filing, scanning, document control, and departmental correspondence.
• Assist with invoice processing and verification prior to payment.
• Safely operate OSC vehicle when picking up supplies offsite.
• Maintain a valid Florida driver's license and acceptable driving record as stipulated by OSC’s insurance carrier.
• Performs other related duties as assigned.

Skills

Organizational skills

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities Supply Clerk

Full Time Orlando, FL, US

3 days ago Requisition ID: 1212

The Facilities supply clerk plays a key role in supporting the daily operations of the Facilities Department by managing contractor scheduling, coordinating onsite work, and overseeing supply purchasing. This position works directly for the Senior Manager of Facilities and in close coordination with the Lead Facility Technician to ensure maintenance, repairs, and projects are efficiently planned, communicated, and executed with minimal disruption to operations.

EssentialFunctions

• Coordinate and schedule contractors, service providers, and vendors for maintenance, repairs, inspections, and special projects
• Processpurchaserequestsandmaintaininventoryoffacilitiessupplies,tools,and consumables
• Trackandordermaterials,supplies,andpartstosupportdailyoperationsandplanned work
• Reconcilemonthlypurchasingcardtransactionsandreceiptsinaccordancewith organizational policies
• Assistwithbudgettracking,costcoding,anddataentryintofinancialsystems
• Maintainworkorderdocumentation,logs,andreports
• Supportclericaltasksincludingfiling,scanning,documentcontrol,anddepartmental correspondence
• Assistwithinvoiceprocessingandverificationofcompletedworkpriortopayment
• Safely operates OSC vehicle when picking up supplies offsite
• Maintains a valid Florida driver's license and acceptable driving record as stipulated by OSC’s insurance carrier
• Performs other related duties as assigned.

Minimum Qualifications

• Education:Highschooldiplomaorequivalent
• Experience & Certifications:2 years experience with purchasing and reconciliation

PreferredQualifications

• Experience scheduling contractors or coordinating facility-related work
• Demonstratedexperiencewithpurchasingcardreconciliationandfinancialtracking
• Strongorganizationalandcommunicationskills
• Proficiency with Microsoft Office

PhysicalDemands

• Ability to remain in a stationary position.
• Movesthroughoutthemuseum.
• Ascends/descendsstairsthroughoutthemuseum.
• Observesandreactstotheneedsofguests,staff,volunteers,andcommunitypartners.
• Communicates and exchanges accurate information with guests, staff, volunteers, and communitypartnersinavarietyofformatsincludingin-person,electronically,andover the phone.
• Operatesacomputerand/orofficeequipmentefficientlyandaccurately.
• Closevision,distancevision,colorvision,peripheralvision,depthperceptionandthe ability to focus.
• Understandanddistinguishspeechandothersounds(machinery,alarms,equipment).
• Manipulatesandmovescomponentsweighingupto25pounds,includingthosethatmay be low to the ground or above eye level.
• Rarelyworks inoutdoorenvironments.
• Frequentlyworksinindoorenvironments.
• Copingwithdemandsand stressesassociatedwithjobandworkenvironment.
• Kneeling,crouching,stooping,andcrawling -Rarely
• Up to 25 pounds

ExpectedHoursofWork&Travel

• This position is full time and primarily Monday – Friday 8am – 4:30pm
• Travel throughout the Central Florida area will be required to pick up supplies.
• Hours canvarybased ontheneedsoftheorganization.
• Travel throughout the Central Florida area will be required to pick up supplies and program materials.

Telecommuting

This position is required to be onsite 100% of the time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.