Facilities Receiving & Purchasing Specialist

Avon Old Farms; Old Avon Village (CT); On-site; USD 28,000 - 44,000; Full time

Job summary

Avon Old Farms School is seeking a Shipping/Receiving & Purchasing Coordinator for the Facilities Department to manage procurement, inventory, and freight receiving across the campus. The role reports to the Director of Facilities and supports trades teams with parts, tools, and supplies to keep maintenance activities running smoothly.

Ideal candidates have 3+ years in facilities purchasing or warehouse roles, hands-on knowledge of trades materials, and proficiency with CMMS or inventory systems

Qualifications

• High school diploma required; trades certification or coursework in supply chain, logistics, or construction management preferred.
• 3+ years in industrial/commercial receiving, maintenance purchasing, warehouse management, or supply chain support within facilities, construction, or institutional plant management.
• Hands-on familiarity with facilities trades terminology, maintenance supplies, and hardware.
• Experience with Computerized Maintenance Management Systems (CMMS) or inventory tracking software (e.g., School Dude).
• Proficiency in MS Excel/Google Sheets for inventory logging and cost tracking.
• Valid driver’s license required.
• Ability to lift, push, and carry up to 75 lbs regularly and navigate an expansive campus in all weather conditions.
• Must pass a background check and fingerprinting for working on an educational campus with minors.

Responsibilities

• Facilities Receiving & Campus Operations: Receive, inspect, and offload freight and supplies; verify shipments; maintain a safe, organized warehouse; operate material-handling equipment; transport items across campus; provide setup support for campus events.
• Purchasing & Inventory Control: Process purchase requests and PO generation; obtain bids/quotes; maintain inventory tracking to prevent stockouts; issue tools and supplies to staff; log usage to work orders.
• Financial & Vendor Administration: Perform three-way matching (PO, packing slip, invoice); maintain SDS documentation; track active POs and manage returns/vendor credits.

Skills

CMMS software

Inventory tracking

MS Excel/Google Sheets

Valid driver’s license

Education

High school diploma

Tools

School Dude

CMMS

MS Excel

Job description

Avon Old Farms School is seeking a Shipping/Receiving & Purchasing Coordinator for the Facilities Department to manage procurement, inventory, and freight receiving across the campus. The role reports to the Director of Facilities and supports trades teams with parts, tools, and supplies to keep maintenance activities running smoothly.

Ideal candidates have 3+ years in facilities purchasing or warehouse roles, hands-on knowledge of trades materials, and proficiency with CMMS or inventory systems