Facilities Receiving, Purchasing & Inventory Specialist

Avon Old Farms; Avon (CT); On-site; USD 52,000 - 76,000; Full time

Job summary

Avon Old Farms School seeks a Shipping / Receiving & Purchasing Coordinator to oversee inbound freight, verify deliveries, manage parts and tools, and support campus maintenance needs. You will issue purchase orders, monitor inventory, and ensure alignment with department budgets while assisting the mailroom as needed.

The role requires 3+ years in industrial receiving or purchasing, CMMS/Excel proficiency, and a valid driver’s license.

Qualifications

• High school diploma required; trades certification or coursework in supply chain, logistics, or construction management preferred.
• 3+ years in industrial/commercial receiving, maintenance purchasing, warehouse management, or supply chain support within facilities, construction, or institutional plant management.

Responsibilities

• Receive, inspect, and offload freight, equipment, maintenance supplies, and hazardous materials.
• Verify shipments against packing slips, PO's, and specs; report discrepancies to vendors.
• Maintain organized, safe central facilities shop warehouse and inventory rooms.
• Safely operate forklifts, pallet jacks, stackers, and delivery carts.
• Process purchase requests and generate POs for maintenance staff and contractors.
• Track inventory levels and vendor returns; manage backorders with Facilities Director.

Skills

Technical knowledge

Proactive organization

Communication

Education

High school diploma

Trades certification or coursework in supply chain/logistics/construction management

Tools

CMMS (School Dude)

MS Excel/Google Sheets

Valid driver’s license

Job description

Avon Old Farms School seeks a Shipping / Receiving & Purchasing Coordinator to oversee inbound freight, verify deliveries, manage parts and tools, and support campus maintenance needs. You will issue purchase orders, monitor inventory, and ensure alignment with department budgets while assisting the mailroom as needed.

The role requires 3+ years in industrial receiving or purchasing, CMMS/Excel proficiency, and a valid driver’s license.