Facilities Projects Planner - Aviation Department

City of Phoenix; Phoenix (AZ); On-site; USD 102,524,000 - 151,495,000; Full time

Benefits offered by this job

Pension plan with employer andemployee

401(a) and 457 plans

Medical plans (HMO/PPO/HSA)

Post-Employment Health Plan

Wellness incentive

Dental insurance

Vision insurance

Life insurance

Long-term disability

Free bus/light rail pass

Tuition reimbursement

Paid time off

Paid parental leave

Student loan forgiveness

Job summary

City of Phoenix seeks a Facilities Project Planner to strengthen project oversight for PHX facilities. You will focus on detailed planning, vendor coordination, contractor escorting, and fiscal accountability to ensure timely, cost-effective project delivery.

The role requires on-site field visits, coordination with contractors, and ensuring compliance with municipal standards. Strong communication and procurement knowledge are essential for success.

Qualifications

• Bachelor's degree in construction management or related field or four years of paraprofessional level architectural or engineering experience.
• Working evenings, early mornings, weekends and holidays may be required.
• All finalists subject to criminal background check and city driving requirements.

Responsibilities

• Work within both office and field environments with regular site visits to airport facilities.
• Develop detailed project criteria, specifications, and scopes of work for facilities projects.
• Maintain essential project documentation, including specifications, contracts, and compliance records.
• Review and process invoices and payments to ensure fiscal accountability and compliance with contract terms.
• Serve as a liaison between contractors and F&S sections, addressing project challenges and ensuring efficient communication.
• Assist with contractor selection, conduct pre-bid site visits, and maintain effective vendor relationships throughout the project lifecycle.
• Conduct on-site inspections of building structures, furnishings, and systems to ensure adherence to city standards and contract requirements.

Skills

Contract administration

Communication

Fiscal accountability

Education

Bachelor's degree in construction management or related field

Paraprofessional level architectural or engineering experience

Tools

MS Office

MS Projects

SAP

AutoCAD

Job description

About This Position

Phoenix Sky Harbor International Airport (PHX) served approximately 52 million passengers in 2025, making it one of the busiest airports in the nation and a key hub in the country's fifth-largest city. PHX is the largest of three airports in the Phoenix Airport System, along with Deer Valley and Goodyear, operated by the City of Phoenix Aviation Department (AVN). Collectively, these airports generate an estimated $38 billion annual economic impact.

Phoenix Sky Harbor International Airport (PHX) served approximately 52 million passengers in 2025, making it one of the busiest airports in the nation and a key hub in the country's fifth-largest city. PHX is the largest of three airports in the Phoenix Airport System, along with Deer Valley and Goodyear, operated by the City of Phoenix Aviation Department (AVN). Collectively, these airports generate an estimated $38 billion annual economic impact.

The Project Management Section within the Facilities & Services (F&S) Division plays a critical role in planning, coordinating, and delivering facility projects across the Aviation Department. These projects range from infrastructure upgrades to capital improvements, all essential to maintaining safe, efficient, and customer-friendly airport operations.

The Aviation Department is seeking a Facilities Project Planner to strengthen project oversight and ensure timely, cost-effective, and compliant execution of facility projects. This position will focus on detailed project planning, vendor coordination, contractor escorting, fiscal accountability, and proactive inspections of building systems and components. By joining our team, you will help deliver high-quality projects that support PHX's reputation as America's Friendliest Airport®.

Key Duties and Responsibilities

• Work within both office and field environments with regular site visits to airport facilities.
• Develop detailed project criteria, specifications, and scopes of work for facilities projects.
• Maintain essential project documentation, including specifications, contracts, and compliance records.
• Review and process invoices and payments to ensure fiscal accountability and compliance with contract terms.
• Serve as a liaison between contractors and F&S sections, addressing project challenges and ensuring efficient communication.
• Assist with contractor selection, conduct pre-bid site visits, and maintain effective vendor relationships throughout the project lifecycle.
• Conduct on-site inspections of building structures, furnishings, and systems to ensure adherence to city standards and contract requirements.
• Requires mandatory evenings, early morning hours and weekend work to support project evaluation, contractor escorting, and or additional project milestones.

Ideal Candidate

• Strong written and verbal communication skills.
• Strong background in contract administration, invoice review, and fiscal accountability.
• Familiarity with building systems inspections and compliance with municipal standards.
• Excellent communication skills for stakeholder coordination and documentation management.
• Knowledge of procurement processes, including pre-bid site visits and contractor evaluations.
• Knowledge of building codes and ordinances and Americans with Disabilities Act (ADA) requirements.
• Knowledge of the methods, practices, tools, and materials used in building, electrical, and HVAC maintenance and repair work.
• Proficiency in the use of computers and multiple business software applications including MS Office, MS Outlook, MS Projects, SAP, email, and AutoCAD.

Salary

Pay Range: $35.78 to $52.87 per hour.

Hiring Range: $35.78 to $41.42 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

Minimum Qualifications

• Bachelor's degree in construction management or a related field.
• OR Four years of paraprofessional level architectural or engineering experience or construction project management experience.
• Other combinations of experience and education which meet the minimum requirements may be substituted.
• Working conditions:
  • Working irregular hours, second and/or third shifts, weekends, holidays, and evenings may be required on occasion.
  • This position requires mandatory evenings, early morning hours, and weekend work to support project evaluation, contractor escorting, and or additional project milestones.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• The following list is not all inclusive but are TSA general factors for disqualification of employment for working at Phoenix Sky Harbor International Airport. Other factors will be assessed that may also lead to disqualification. Qualified candidates should consider these factors when applying. Aviation Employment Disqualifiers.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Preferred Qualifications

• Experience using SAP and/or SRM programs.
• Experience with facility condition asset management.
• Experience with budget control and invoice review.
• Experience with preventive maintenance and work orders using a CMMS program.
• Experience with project scheduling, preparing cost estimates based on current labor and material costs.
• Experience with building inspections and compliance standards, back-flows, and water compliance management.
• Experience with contract management, reviewing contractual services, documenting performance compliance, conducting audits, and assisting with developing project scopes.

Recruitment Dates

Recruitment closes October 14, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at [phone] or by text at [phone]. You may also fill out and submit a Reasonable Accommodation Request Form.

REFERENCE

Facilities Projects Planner, JC:80130, ID# 63144, 10/01/2026, USM, GO, Benefits:002

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