Facilities Projects & Operations Specialist

Jewish Community Center of San Francisco; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Jewish Community Center of San Francisco seeks a Facilities Project Coordinator to support day-to-day Building Operations, coordinating work orders, vendor activity, and preventive maintenance. This role serves as a central point ensuring requests are logged, tracked, and completed on time.

Under the Senior Project Manager, you will manage routine workflows, escalate issues per procedures, and assist with projects anticipated through fall 2028.

Qualifications

• Associate or bachelor’s degree or equivalent.
• 2+ years facilities coordination experience.
• Experience coordinating maintenance requests, vendors, contractors, or service providers.
• Experience using ticketing/work order systems; Angus experience preferred.
• Highly meticulous with strong file management and record-keeping habits.
• Ability to work independently and follow through with limited supervision.
• Strong organizational, administrative, communication, and customer service skills.
• Experience supporting purchasing, invoicing, vendor administration, or operational recordkeeping.
• Proficiency with Microsoft 365 applications (Teams/SharePoint/Lists).

Responsibilities

• Coordinate facilities requests with the Operations team and ensure issues are logged, prioritized, assigned, communicated, and closed with follow-through.
• Administer the Angus work order system with ticket review, assignment, status tracking, and reporting.
• Monitor open/overdue/recurring service requests and escalate delays or safety concerns as needed.
• Assist with scheduling vendors for planned maintenance and repairs.
• Track work orders, vendor activity, preventive maintenance, and closeout documentation.
• Communicate service impacts, access needs, project updates, and work status to staff and vendors.

Skills

Facilities coordination

Office operations

Property management

Hospitality

Operational support

Vendor coordination

Self-motivation

Clear communication

Organizational skills

Administrative skills

Customer service

Purchasing support

Invoicing

Vendor administration

Recordkeeping

Microsoft 365

Education

Associate or bachelor’s degree

Tools

Angus CMMS

Microsoft 365

Teams

SharePoint

Lists

Job description

Jewish Community Center of San Francisco seeks a Facilities Project Coordinator to support day-to-day Building Operations, coordinating work orders, vendor activity, and preventive maintenance. This role serves as a central point ensuring requests are logged, tracked, and completed on time.

Under the Senior Project Manager, you will manage routine workflows, escalate issues per procedures, and assist with projects anticipated through fall 2028.