Facilities Operations & Vendor Programs Lead

Penske Truck Leasing Co.; Reading (Berks County); On-site; USD 60,000 - 80,000; Full time

Job summary

Penske Truck Leasing Co., L.P. is seeking an Administrative Support professional to back the Corporate and Enterprise Facility Services team in Reading, PA. You will manage maintenance requests, vendor coordination, accounts payable, and support capital projects across 1,200 locations in the US and Canada.

The role requires strong administrative skills, proficiency with MS Office, and experience in facility management processes. Some travel and background checks are required.

Qualifications

• Bachelor's degree in Business, Accounting, Engineering, Construction, or Maintenance preferred; equivalent work experience accepted.
• Smartsheet certification or experience with work order/ticketing platforms.
• At least 1 year of trades knowledge or experience.
• Basic knowledge of facilities elements (lighting, janitorial, HVAC, etc.).
• Experience with RFQ/RFP management, vendor management and contract management.
• Proficiency in MS Word and Excel; strong Windows skills.

Responsibilities

• Provide primary support to the Enterprise Facilities Service Department through the Centralized Facility Maintenance Request System.
• Triage service requests and prioritize by urgency.
• Gather, evaluate and award proposals for services.
• Schedule and coordinate service activities for all locations.
• Maintain PM schedules for all locations.
• Process all incoming invoices for payment in Chrome River and Tririga.
• Produce weekly and quarterly reporting for Facility Maintenance.

Skills

Trades knowledge

Facilities knowledge

Task management

Vendor management

RFQ/RFP management

MS Office

Education

Bachelor's degree in Business, Accounting, Engineering, Construction, Maintenance preferred

Tools

Smartsheet

Ticketing systems

Job description

Penske Truck Leasing Co., L.P. is seeking an Administrative Support professional to back the Corporate and Enterprise Facility Services team in Reading, PA. You will manage maintenance requests, vendor coordination, accounts payable, and support capital projects across 1,200 locations in the US and Canada.

The role requires strong administrative skills, proficiency with MS Office, and experience in facility management processes. Some travel and background checks are required.