Facilities Program Lead

QinetiQ US (formerly Avantus Federal); Arlington (VA); On-site; USD 100,000 - 130,000; Full time

Job summary

QinetiQ US is seeking a Facilities Program Lead to join our team supporting the Office of the Under Secretary of War for Policy (OUSWP), Policy Management & Operations (PMO) office within the Pentagon. The ideal candidate will lead the Facilities Management contract support Team and oversee foreign gifts, parking, and records management programs.

You must have a Bachelor’s degree, 5 years of related experience, and TS/SCI clearance, with familiarity of the Foreign Gifts program and strong

Qualifications

• Bachelor’s degree Required
• 5 years direct related experience
• TS/SCI clearance; #qinetiqclearedjob
• Familiarization with the Foreign Gifts program
• Records Management knowledge/experience
• Strong organizational skills and the ability to work independently with minimum guidance

Responsibilities

• Lead for the Facilities Management contract support Team
• Oversight of processing foreign gifts for OUSW(P) personnel from in-processing to out-processing
• Training on the Enterprise Gift Tracker
• Coordinate with DoW organizations (e.g., WHS, PFPA) for in-/out-processing of gifts
• Communicate with contractors and senior leadership as needed
• Manage parking permits for OUSW(P) personnel including 300+ spaces
• Assemble, evaluate and present data to Senior Leadership
• Maintain Excel spreadsheets and program tools for leadership review
• Provide training on foreign gift procedures, vehicle clearances, facilities functions, and OSW building services
• Assist the TWS Director in managing orders for building supplies/services
• Serve as primary contact for PMO Facilities Office records management program

Skills

Organizational skills

Independent work

Education

Bachelor's degree

Tools

IBM Maximo

Job description

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

QinetiQ US is seeking a Facilities Program Lead to become a part of our outstanding team supporting the Office of the Under Secretary of War for Policy (OUSWP), Policy Management & Operations (PMO) office within the Pentagon. The PMO office's mission is to provide outstanding strategic management and services in support of Policy's mission through being committed to the pursuit of excellence, transparency, and accountability. An ideal candidate will be a self-starter who has a demonstrated ability to work as an integrated member and leader of a team to achieve mission objectives. Focus areas of the team include OUSW(P) parking program within the WHS parking program; Foreign Gift Tracker application and program; OUSW(P) transportation program; and OUSW(P) Facilities records management. Specific Duties include:

Responsibilities

• Serve as the Lead for the Facilities Management contract support Team
• Provide oversight of the processing of foreign gifts received by OUSW(P) personnel from first in-processing when received to out-processing when appraisal is completed
• Provide training on the Enterprise Gift Tracker
• Communicate with other DoW organizations when needed (e.g., Washington Headquarters Services, Pentagon Force Protection Agency) to coordinate in-processing and out-processing of gifts
• Communicate both verbally and via email with all personnel from contractors to senior leadership as needed
• Manage all parking permits for OUSW(P) personnel, including Senior Leadership - includes managing access control for the OUSW(P) leadership by maintaining swipe via Vehicle Access Control Points for 300+ parking spaces
• Assemble, evaluate and present data and any related information to Senior Leadership
• Maintain Excel spreadsheets and other program management tools on all programs supported, continuously updating to keep current for senior leadership review
• Provide training to all personnel levels within the organization regarding:
  • Foreign gift procedures
  • Vehicle clearances
  • Facilities functions
  • OUSW(P) Building Supplies and Services Requests
• Assist the Technology and Workspace Solutions (TWS) Director in managing and tracking orders for OUSW(P) building supplies and services
• Serve as the primary point of contact for the OUSW(P) PMO Facilities Office records management program

Required Qualifications

• Bachelor’s degree Required
• 5 years direct related experience
• TS/SCI clearance; #qinetiqclearedjob
• Familiarization with the Foreign Gifts program
• Records Management knowledge/experience
• Strong organizational skills and the ability to work independently with minimum guidance

Preferred Qualifications

• Direct experience with the WHS Parking Management Program
• Direct experience with the GSA regulations for gifts received within OSW
• Working knowledge of IBM Maximo
• Experience and knowledge of the WHS OSW Records Management Program

Pay Transparency

The salary range for this role is $100,000 - $130,000 USD. The salary range provided is a good faith estimate representative of all experience levels. QinetiQ US considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills .

Company EEO Statement

QinetiQ US is an Equal Opportunity employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Accessibility/Accommodation

If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to [e-mail] or call [phone] Opt. 1 and let us know the nature of your request and contact information.