Facilities Performance Coordinator

Maloney Properties LLC Career Center; Wellesley (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Maloney Properties LLC in Wellesley, MA is seeking a full-time Facilities Performance Coordinator to support the Facilities Department through data collection, reporting, and compliance tracking. This hybrid role involves assisting site staff with facilities-related processes and maintaining key operational records.

The ideal candidate will track utility usage and building performance metrics while supporting compliance efforts for NSPIRE, REAC, and other initiatives. Strong organizational and communication skills are required to succeed in this role.

Qualifications

• Strong organizational skills with attention to detail.
• Ability to maintain records and documentation.
• Excellent verbal and written communication skills.

Responsibilities

• Collect, organize, and maintain operational, maintenance, and compliance data.
• Support site staff with facilities-related processes and needs.
• Track utility usage and building performance metrics.
• Prepare reports and presentations for site staff and leadership teams.

Skills

Data collection

Compliance tracking

Reporting

Administrative support

Communication with vendors

Education

High school diploma or equivalent

Job description

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities:

We are seeking candidates for a full-time Facilities Performance Coordinator to provide administrative support to our Facilities Department through research, data collection, reporting, compliance tracking, and special projects. The Facilities Performance Coordinator will support day-to-day facilities operations and assist site staff and management teams through variety of administrative and project-based responsibilities including, but not limited to:

• Support site staff with facilities‑related processes, policies, and operational needs.
• Collect, organize, and maintain operational, maintenance, and compliance data.
• Track utility usage, energy consumption, and building performance metrics.
• Assist with sustainability, benchmarking, and energy‑efficiency initiatives, including ENERGY STAR and utility reporting programs.
• Support NSPIRE, REAC, life safety, and operational compliance preparation efforts.
• Coordinate communication with vendors, contractors, utility companies, ownership entities, and outside agencies.
• Prepare reports, presentations, and supporting documentation for site staff and leadership teams.
• Assist with development and implementation of company‑wide facilities, procedures and operational programs.
• Coordinate and track facilities‑related projects, vendor services, and improvement initiatives.
• Develop and maintain educational materials and resources for residents and site staff.
• Maintain department records, files, and documentation, and provide general administrative support to the Facilities Department.
• Additional duties as assigned to support departmental operations and organizational needs.

The work hours are Monday‑Friday 8:00‑4:00. This Coordinator will work a hybrid schedule with frequent on‑site responsibilities at our Central Office in Wellesley, MA and at properties in the Greater Boston Area.