Facilities Operations & Vendor Liaison

Rumcsi; New York (NY); Hybrid; USD 45,000 - 47,000; Full time

Job summary

Richmond University Medical Center in New York, NY is seeking an administrative supervisor for the Facilities Department. The role focuses on coordinating daily office operations, maintaining records, and supporting leadership with reports and communications.

Requirements include an Associate degree and 3–5 years in an administrative or supervisory role, preferably in a healthcare or facilities setting. This day-shift position involves light lifting and campus travel as needed.

Qualifications

• Associate degree preferred in business administration, healthcare administration, or facility management.
• Minimum 3–5 years of administrative or office supervisory experience.
• Healthcare, hospital, facilities management, engineering or maintenance background preferred.

Responsibilities

• Supervise and coordinate daily office operations within the Facilities Department.
• Maintain accurate recordkeeping for maintenance, repairs and compliance docs.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work orders and ensure timely assignment and completion.
• Process purchase orders, invoices and payment requests.
• Coordinate procurement of supplies, equipment and contracted services.
• Serve as primary admin contact for vendors and contractors.
• Maintain employee records, certifications and training documentation.

Skills

Office supervision

Recordkeeping

Report preparation

Vendor coordination

Procurement

Financial records

Education

Associate degree

Tools

MS Office

Job description

Richmond University Medical Center in New York, NY is seeking an administrative supervisor for the Facilities Department. The role focuses on coordinating daily office operations, maintaining records, and supporting leadership with reports and communications.

Requirements include an Associate degree and 3–5 years in an administrative or supervisory role, preferably in a healthcare or facilities setting. This day-shift position involves light lifting and campus travel as needed.