Facilities Asset Coordinator

Rumcsi; New York (NY); Hybrid; USD 45.000 - 47.000; Vollzeit

Zusammenfassung

Richmond University Medical Center in New York, NY is seeking an administrative supervisor for the Facilities Department. The role focuses on coordinating daily office operations, maintaining records, and supporting leadership with reports and communications.

Requirements include an Associate degree and 3–5 years in an administrative or supervisory role, preferably in a healthcare or facilities setting. This day-shift position involves light lifting and campus travel as needed.

Qualifikationen

• Associate degree preferred in business administration, healthcare administration, or facility management.
• Minimum 3–5 years of administrative or office supervisory experience.
• Healthcare, hospital, facilities management, engineering or maintenance background preferred.

Aufgaben

• Supervise and coordinate daily office operations within the Facilities Department.
• Maintain accurate recordkeeping for maintenance, repairs and compliance docs.
• Prepare reports, presentations, and correspondence for department leadership.
• Monitor work orders and ensure timely assignment and completion.
• Process purchase orders, invoices and payment requests.
• Coordinate procurement of supplies, equipment and contracted services.
• Serve as primary admin contact for vendors and contractors.
• Maintain employee records, certifications and training documentation.

Kenntnisse

Office supervision

Recordkeeping

Report preparation

Vendor coordination

Procurement

Financial records

Ausbildung

Associate degree

Tools

MS Office

Jobbeschreibung

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Day Shift - 7.5 Hours (United States of America) Supervise and coordinate daily office operations within the Facilities Department. Ensure accurate recordkeeping of maintenance, repair, and compliance documentation. Prepare reports, presentations, and correspondence for department leadership. Monitor work order requests and ensure timely assignment and completion. Process purchase orders, invoices, and payment requests. Track expenditures and maintain financial records. Coordinate procurement of supplies, equipment, and contracted services. Serve as primary administrative contact for vendors and contractors. Maintain vendor contracts, insurance certificates, and service agreements. Coordinate department schedules, on‑call rosters, and vacation calendars. Maintain employee records, certifications, and training documentation.

Education Associate degree in Business Administration, Healthcare Administration, Facility Management, or related field preferred.

Experience Minimum 3–5 years of administrative or office supervisory experience. Experience in a healthcare, hospital, facilities management, engineering, or maintenance environment preferred. Previous supervisory experience preferred.

Physical Requirements Ability to sit, stand, walk, and use office equipment for extended periods. Ability to occasionally lift up to 20 pounds. Ability to travel throughout the hospital campus as needed.

Shift: M-F 8a-4p Salary Range: $32.725/hr. -$34.287/hr.

Employment Non-Discrimination: Richmond University Medical Center is committed to equality of opportunity in all aspects of employment and provides full and equal employment opportunities to all employees and potential employees without regard to race, color, national origin, religion, gender identity, sex, sexual orientation, pregnancy, childbirth and related medical conditions and needs including lactation accommodations, physical or mental disability, age, immigration or citizenship status, veteran or active military status, genetic information, or any other legally protected status.

If you like wild growth and working with happy, enthusiastic over‑achievers, you'll enjoy your career with us!

Our Mission We the staff of Human Resources are proud to share a long‑standing tradition of excellence at Richmond University Medical Center. We uphold the mission by providing premier quality patient care through a full spectrum of emergent, acute, primary, behavioral health and educational services, and value the pride and integrity that motivate us to always be more, and always be better.

We are committed to our mission and values because WE CARE! We are Welcoming, Energized, Compassionate, Advocates, Respectful and Excellent in our interaction with our patients, families, visitors and co‑workers.

WE CARE W We are welcoming and gracious toward each other, and toward all who come to receive our services. E Personnel are energized for quality, creativity, commitment and teamwork. C Compassion is the way we share deep concern and care toward each person. A Advocacy is our activity that promotes the rights and responsibilities of patients, families, and staff, in the hospital setting and in the community. R We show respect by recognizing the basic dignity of every person in all our interactions and in the formulation of policies and procedures. E Excellence is our way of demonstrating that we can always be more and always be better.