Facilities Operations Supervisor, Campus Services

West Virginia University; Evansdale (WV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

15 annual leave days per year or more

18 sick days per year

401(a) retirement savings with 6%匹on"

Wellness programs

Job summary

West Virginia University is seeking a Supervisor of Operations for Campus Services to organize, schedule and supervise custodial and maintenance work across campus facilities.

The role involves managing staff, coordinating with multiple departments, and ensuring WVU standards and safety policies are followed. Weekend/evening hours are required, with opportunities for growth and comprehensive benefits.

Qualifications

• High School diploma or GED required OR any equivalent combination of experience and training which provides the required knowledge, skills and abilities
• A minimum of three (3) years experience involving:
• Personnel management experience required. Experience supervising 6 or more employees is preferred
• Experience in custodial equipment, chemicals and procedures
• Budget management and purchasing experience
• Experience using computers and various software programs
• Any equivalent combination of related education and/or experience will be considered
• All qualifications must be met by the time of employment

Responsibilities

• Shall supervise the daily activity of all Campus Service Workers and Senior Campus Service Workers in general and specific building services functions.
• Shall make frequent evaluations as to the performance of all custodial personnel assigned under their jurisdiction.
• Shall demonstrate to employees the work methods and operations of equipment as required for safe and efficient performance of their duties.
• Shall inspect Campus Service Workers assigned facilities and equipment.
• Coordinates repair work with the maintenance unit.
• Communicates with students, student staff, and faculty to schedule work and service requests.
• Shall develop a working knowledge of the physical facilities and supporting equipment such as air-conditioning/heating systems, electrical control panels, lighting and plumbing systems necessary to make minor adjustments from normal operation and to correctly respond to possibly emergency situations.
• Assists the AD in identifying and prioritization of deferred maintenance projects.
• Interviews applicants and makes recommendations on candidate selection.
• Works with Operations Coordinator and HR to counseling and discipline employees.
• Performs annual employee performance appraisals.
• Supervises the cleaning and maintenance of interior and exterior appearance of all building and grounds.
• Shall maintain employee time records in accordance with WVU HR, Shared Services and State compensation policy guidelines.
• Responsible for monitoring the electronic time recording system to ensure that employees are paid correctly, and that their sick and vacation balances are routinely reconciled and remain accurate.
• Uses various software systems to maintain automated inventory of all furnishings, equipment and supplies.
• Utilizes electronic work order system to order operational supplies.
• Ensures materials are received in quantities ordered and periodically checks materials for quality assurance.
• Monitors personnel budget expenditures to ensure temp, contracted and fulltime staff are not working in excess of available allotted annual funding.
• Monitors material orders by staff to ensure set annual budget is efficiently utilized and that sufficient funds are maintained to cover all 12 months of the fiscal year.
• Assists Operations Coordinator in forecasting future operational budgets.
• Routinely monitors electronic work system for work requests.
• Prioritizes and assigns work orders to staff.
• Documents results in work order system.
• Shall arrange work shifts and schedule any special assignments as required to ensure all housekeeping requirements are met.
• Shall evaluate and select new cleaning products, materials and equipment.
• Shall conduct frequent inspections of all assigned areas to ensure all work is carried out in proper and orderly manner in compliance with WVU standards.
• Shall determine requirements for special set-up or arrangements in buildings assigned, through direct contact with sponsoring organizations.
• Shall be responsible for ordering, securing, and distributing supplies, and submit those requisitions to the warehouse to ensure that all materials are on hand for every job.
• Continually monitors and makes staffing scheduling adjustments to meet routine facility responsibilities and special WVU sponsored and or community events.
• Assists in evaluating and selecting new cleaning products, materials and equipment.
• Shall conduct frequent inspections to ensure all work is completed safely, uniformly and in a timely fashion and to WVU standards.
• Schedules and implements the unlocking/locking of individual buildings, classrooms and meeting rooms.
• Ensures these areas are ready for occupancy.
• Inspect all facility rooms / spaces for condition in regard to safety, sanitation, and maintenance. Documents findings, creates work orders, assigns tasks, and if necessary, initiates billing.
• Routinely inspect all facility rooms and spaces to ensure there are no safety, sanitation, or maintenance issues. Documents findings, creates work orders, assigns tasks, and if necessary, initiates billing
• Collaborates with conferences services to provide custodial cleaning services, and event set up servcies for a side variety of programming events that can include multiple rooms, spaces and facilities. Events can often be multi day events that require continual services.

Skills

Personnel management

Supervising employees

Custodial equipment

Budget management

Computer software

Education

High School diploma or GED

Equivalent education/experience

Tools

Electronic time management systems

Job description

West Virginia University is seeking a Supervisor of Operations for Campus Services to organize, schedule and supervise custodial and maintenance work across campus facilities.

The role involves managing staff, coordinating with multiple departments, and ensuring WVU standards and safety policies are followed. Weekend/evening hours are required, with opportunities for growth and comprehensive benefits.