Facilities Operations & Records Coordinator

KenCrest; Center Square (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

KenCrest in Plymouth Meeting, PA, is seeking a detail-oriented Facilities Support Staff to provide administrative and operational support to the Facilities Management team. The role focuses on maintaining facility records, tracking work orders, supporting maintenance operations, and ensuring accurate documentation within our maintenance management system.

The position begins fully in-office, with a potential hybrid schedule after a 90-day training period based on performance and needs.

Qualifications

• High school diploma or GED required.
• Minimum 2 years of administrative experience, IDD services preferred.
• Proficiency in MS Office (Outlook, Word, Excel).
• Knowledge of property maintenance and facility operations.
• Strong written and verbal communication skills.

Responsibilities

• Monitor and follow up on open work orders with Facilities Managers and Technicians.
• Update and close completed work orders in the Maintenance Management System.
• Maintain accurate property, equipment, warranty, and maintenance records.
• Prepare facility information and emergency data within the MMS.
• Support monthly Facilities Management meetings and initiatives.
• Provide general administrative support to the Facilities Team.

Skills

Administrative support

Microsoft Office

Communication skills

Record keeping

Multi-tasking

Facilities operations

Education

High school diploma or GED

Tools

Maintenance Management System

Job description

KenCrest in Plymouth Meeting, PA, is seeking a detail-oriented Facilities Support Staff to provide administrative and operational support to the Facilities Management team. The role focuses on maintaining facility records, tracking work orders, supporting maintenance operations, and ensuring accurate documentation within our maintenance management system.

The position begins fully in-office, with a potential hybrid schedule after a 90-day training period based on performance and needs.