Facilities Administrative & Maintenance Coordinator

KCS KenCrest Services; United States; On-site; USD 40,000 - 52,000; Full time

Job summary

KenCrest is seeking a detail-oriented Facilities Support Staff to provide administrative and operational support to the Facilities Management team at our Plymouth Meeting, PA headquarters. The role starts in-office with potential hybrid options after a 90-day training period, based on performance and needs.

The position emphasizes maintaining facility records, tracking work orders, and ensuring accurate documentation within maintenance systems, while supporting safety and efficient environments

Qualifications

• High school diploma or GED is required.
• Minimum of two years administrative experience; IDD services preferred.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel).
• General knowledge of property maintenance and facility operations.
• Ability to respond to emergency calls and document information.
• Strong verbal and written communication skills.

Responsibilities

• Monitor and follow up on open work orders with Facilities Managers and Maintenance Technicians.
• Update, track, and close completed work orders within the Maintenance Management System.
• Verify completion of maintenance requests with facilities and program staff as needed.
• Maintain accurate property, equipment, warranty, and maintenance records.
• Update facility information, photos, descriptions, and emergency systems data within the MMS.
• Analyze existing facilities processes and identify opportunities for operational improvement.
• Present recommendations for process improvements to Facilities Management.
• Organize and maintain property files and facility-related documentation.
• Participate in monthly Facilities Management meetings and support departmental initiatives.
• Provide general administrative and operational support to the Facilities Team and perform other related duties as assigned.

Skills

Detail oriented

Organizational skills

Communication

Multitasking

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

KenCrest is seeking a detail-oriented Facilities Support Staff to provide administrative and operational support to the Facilities Management team at our Plymouth Meeting, PA headquarters. The role starts in-office with potential hybrid options after a 90-day training period, based on performance and needs.

The position emphasizes maintaining facility records, tracking work orders, and ensuring accurate documentation within maintenance systems, while supporting safety and efficient environments