Facilities Operations Manager: Admin & Projects Lead

Harvey Mudd College; Claremont (CA); On-site; USD 77,000 - 82,000; Full time

Job summary

Harvey Mudd College is seeking a Facilities Operations Assistant Manager to provide administrative support for the Facilities and Maintenance department on campus. The role includes budget oversight, invoice processing, and back-office coordination to ensure efficient operations.

The successful candidate will handle front-office duties, support meetings, and assist with access control, mail handling, and reporting requirements, while maintaining records and compliance.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 3–5 years of administrative/operational experience.
• Experience with budgets and invoicing preferred.
• Proficiency in MS Office and database systems.

Responsibilities

• Manage front office budget and invoice processing.
• Oversee department office equipment and supplies.
• Prepare materials for meetings and maintain records.
• Process mail and manage access control responsibilities.
• Support safety, compliance, and reporting duties.

Skills

Administrative experience

Budget management

Attention to detail

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

Harvey Mudd College is seeking a Facilities Operations Assistant Manager to provide administrative support for the Facilities and Maintenance department on campus. The role includes budget oversight, invoice processing, and back-office coordination to ensure efficient operations.

The successful candidate will handle front-office duties, support meetings, and assist with access control, mail handling, and reporting requirements, while maintaining records and compliance.