Facilities Operations and CMMS Coordinator

Harvard Integrations; Tea (SD); On-site; USD 42,000 - 62,000; Full time

Job summary

Harvard Integrations is seeking an administrative coordinator to provide daily support for the Facilities Department. The role includes CMMS asset maintenance, purchasing, invoicing, and vendor coordination across multiple facilities.

Ideal candidates will have 3+ years in related roles, strong organization, and solid communication. Travel between facilities may be required; proficiency with CMMS (Limble preferred) and MS 365 is valued.

Qualifications

• Three+ years in administrative, coordinator, purchasing, facilities, or related roles.
• Strong organizational and multi-tasking abilities in a fast-paced manufacturing environment.
• Excellent written and verbal communication with diverse teams.
• Proficiency with Microsoft 365; familiarity with a CMMS/ERP system preferred.
• Valid driver's license and ability to travel between facilities.

Responsibilities

• Provide daily administrative and coordination support to Facilities team.
• Maintain CMMS asset records, locations, warranties, and documentation.
• Prepare and track purchase requisitions and POs; obtain quotes as directed.
• Track invoices through approval; assist with coding and documentation.
• Maintain vendor contact information, proposals, warranties, and records.
• Support capital projects with schedules, submittals, and project docs.
• Prepare agendas, minutes, weekly updates, and department communications.
• Assist with annual budget and spend tracking; manage costs.
• Handle confidential financial, employee, vendor, and project data.
• Travel between company facilities as needed.

Skills

Administrative coordination

Vendor coordination

Recordkeeping

Strong communication

Organizational skills

Problem solving

Education

High school diploma or equivalent

Tools

Limble CMMS

ERP systems

MS 365

Job description

Harvard Integrations is seeking an administrative coordinator to provide daily support for the Facilities Department. The role includes CMMS asset maintenance, purchasing, invoicing, and vendor coordination across multiple facilities.

Ideal candidates will have 3+ years in related roles, strong organization, and solid communication. Travel between facilities may be required; proficiency with CMMS (Limble preferred) and MS 365 is valued.