Facilities Operations Manager

ZipRecruiter; Dallas (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Facilities Operations Manager to oversee building systems and ensure compliance with safety regulations. This role involves managing daily operations, supervising staff, and coordinating maintenance and safety initiatives. The ideal candidate will have a strong background in facilities management, excellent leadership skills, and the ability to handle emergencies effectively. Join a dynamic team that values safety and operational excellence while contributing to the well-being of the organization.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Health Savings Account

401(k) with Employer Matching

Life Insurance

Long-Term Disability Insurance

Qualifications

• 5+ years of facilities management experience required.
• Strong knowledge of building systems and maintenance practices.
• Ability to work independently and manage time effectively.

Responsibilities

• Oversee daily operations and maintenance of building systems.
• Manage budgets and ensure compliance with safety regulations.
• Coordinate emergency preparedness and workplace safety initiatives.

Skills

Facility Management

Leadership

Problem-Solving

Communication

Budget Management

Education

Bachelor's Degree in Facilities Management

Relevant Certifications (CFM, OSHA)

Tools

Microsoft Office 365

Job description

Job DescriptionJob Description

Department: Office of Organizational Performance - Operations

Reports To: Chief Operating Officer

Location: Dallas, Texas- ABOG Center for Certification and Continuing Education (Uptown), 100% on-site work

FLSA Status: Exempt

Summary: The Facilities Operations Manager will oversee building systems including establishing transparent surveillance systems, ensure compliance with safety regulations, and manage daily building operations needs such as cleaning, security, and maintenance. Responsibilities include implementing preventive maintenance programs, supervising staff, managing budgets, and coordinating workplace safety initiatives. This role also involves the oversight of emergency preparedness planning, handling construction or renovation projects, and supporting facilities readiness for events. Candidates should have a bachelor's degree in facilities management or a related field, at least 5 years of relevant experience, and strong leadership and problem-solving skills.

Essential Duties and Responsibilities:

1. Facility Management:

• Oversee the functioning and maintenance of building systems, including HVAC, electrical, plumbing, and fire/life safety systems.
• Inspect building structures regularly, maintaining logs of that surveillance reviewing regularly with supervisor, and escalating the need for repairs or renovations.
• Ensure compliance with health, safety, and environmental regulations.
• Manage sourcing and selection of contractors and vendors as required by building maintenance needs and maintain proper documentation (i.e., certificates of insurance, facility issue log and resolution, contractor visit summaries, etc.)
• Ensure maintenance of office equipment such as mail machine and breakroom appliances.
• Manage inventory application system and ensure documentation for building systems is updated as needed.
• Receive and delegate internal maintenance service tickets in help desk system in a timely manner. Monitor completion of requests.

2. Operations Oversight:

• Manage day-to-day operations, including cleaning, landscaping, security, waste disposal, and recycling.
• Coordinate and plan essential services such as reception, mail, coffee service, and ensure that breakroom is supplied for use.
• Develop and implement facility management programs, including preventative maintenance, of all building systems.
• Ensure a clean and tidy reception, breakroom, and conference room area.
• Work with Executive Assistant to the COO to ensure proper mail and packages distribution. Follow internal controls regarding incoming mail documentation.
• Work with Executive Assistant to the COO, to order breakroom and business supplies.
• Facilitate inter-office moves, new furniture orders, etc.
• Provide monthly facilities reports to the Chief Operating Officer.
• Other duties as assigned by the COO to ensure the day-to-day wellbeing and success of the organization.

3. Budgeting and Cost Management:

• Review utilities consumption and vendor contracts and execute stewardship as appropriate.
• Plan and manage budgets collaboratively with supervisor for facility operations and maintenance.

4. Team Leadership:

• Supervise and provide guidance to custodial, security, and maintenance staff.
• Foster teamwork and ensure effective communication among team members.

5. Workplace Safety and Emergency Preparedness:

• Oversee the development and management of emergency preparedness programs.
• Supervise the Security Operations Manager to ensure overall safety and security of the workplace.
• Respond to urgent issues or emergencies involving the facility.
• Establish a culture of workplace safety within the organization.
• Evaluate workplace practices, procedures, and facilities to identify potential hazards.
• Work with vendor (CINTAS) to maintain first aid kit inventory and ensure defibrillators are compliant and maintained.
• Conduct regular risk assessments and recommend preventive measures.
• Organize safety training sessions and workshops for employees.
• Conduct presentations on accident prevention and emergency response.
• Monitor compliance with safety policies and legal regulations.
• Maintain accurate records of safety inspections, incidents, and training.
• Oversee building/garage access in collaboration with Security Operations Manager.
• Ensure visitor protocols for documentation is being managed by the Security Operations Manager.

6. Project Management:

• Oversee construction and office build-out projects.
• Manage renovations and refurbishments to optimize space and functionality and minimize disruptions to normal business operations.

7. Event Support

• Work closely with the Meetings & Events team to facilitate eternal group meetings and exams held at the ABOG Center.
• Coordinate and manage operational support of and facilities readiness for internal events weeks, in close collaboration with ABOG colleagues across the organization.
• Set up meeting rooms as specified by meeting owner.
• Coordinate with IT staff regarding Audio Visual required for events.
• Procurement of bulk items to support events.

Skills and Qualifications

• Candidates may be required to demonstrate proficiency in essential skills during the interview process.
• A bachelor's degree in facilities management, construction science, or a related field ; however, candidates with significant relevant professional experience may be consider.
• At least 5 years of facilities management experience required.
• Strong knowledge of building systems and maintenance practices.
• Proficient in Microsoft Office 365 applications.
• Ability to work independently, self-start, prioritize work, and multitask.
• Must be able to organize and manage time appropriately and adapt to rapidly changing circumstances.
• Excellent leadership, communication, organizational, and problem-solving skills.
• Ability to interact in a supportive and professional manner with internal and external stakeholders.
• Relevant certifications, such as CFM (Certified Facility Manager) or OSHA compliance, .

PHYSICAL REQUIREMENTS:

To effectively perform the duties of the Facilities Operations Manager in a high-value, sophisticated and multi-level building with two underground parking levels, the following physical demands are required. These requirements are established in alignment with Occupational Safety and Health Standards (OSHA) General Industry Standards (29 CFR Part 1910) to ensure a safe and effective working environment.

1. Mobility:

• Ability to move throughout the facility safely, including climbing stairs and ladders, navigating rooftops, mechanical rooms, confined spaces, and uneven or slippery surfaces in compliance with OSHA 1910.22 (Walking-Working Surfaces).
• Frequent standing, walking, bending, climbing, crouching, and reaching required during inspections, equipment servicing, and emergency responses.

2. Strength and Material Handling:

• Capability to lift and carry equipment or materials, push, or pull tools, equipment, and supplies up to 50 pounds, in accordance with OSHA 1910.176 (Materials Handling and Storage).
• Occasionally assisting with moving furniture or heavy objects during facility setups or maintenance using appropriate lifting techniques and mechanical aids to prevent injury.

3. Manual Dexterity:

• Fine motor skills required for safely handling tools, equipment, or small components, as per OSHA 1910 Subpart P (Hand and Portable Powered Tools and Other Hand-Held Equipment)
• Ability to operate machinery or perform minor repairs.
• Must be able to handle small parts, make mechanical adjustments, and perform technical repairs with accuracy.

4. Visual and Auditory Requirements:

• Good vision to inspect facilities, read blueprints, schematics, safety documentation, facility controls, and identify potential hazards or safety issues in real time (OSHA 1910.1200 Hazard Communication).
• Clear hearing to communicate effectively and respond to alarms or emergency signals.

5. Environmental Conditions and Endurance:

• Ability to work in various environments, including outdoor settings, confined spaces (OSHA 1910.146), areas with temperature fluctuations and extremes, elevated locations, and settings to dust, noise, or chemicals.
• Stamina to handle long hours, especially during emergencies or large-scale projects.
• Physical and mental endurance to perform under stress during emergencies, respond to unplanned issues, and complete extended or off-hour work as needed.

WORKING CONDITIONS:

Operates within a dynamic and regulated building environment, where adherence to OSHA General Industry Standards (29 CFR Part 1910) ensures a safe and compliant workplace.

1. Interaction with Equipment and Systems

• Frequent exposure to mechanical and electrical systems, HVAC units, backup generators, fire suppression controls, and security infrastructure.

2. Safety and Compliance

• Consistent implementation of OSHA 1910 safety practices, including Lockout/Tagout (1910.147 – General Environmental Controls).
• Must participate in routine safety audits, emergency drills, and regulatory inspections to ensure full compliance and promote a safety-first culture.

COMPENSATION: Salary commensurate with experience. Excellent benefits program including Health, Dental, Vision, Health Savings Account, employer-matching 401(k), Basic Life and AD&D insurance, and Long-Term .

Company DescriptionThe American Board of Obstetrics and Gynecology is an independent, nonprofit organization that certifies obstetricians and gynecologists and related subspecialists in the United States. The American Board of Obstetrics and Gynecology ensures that board certified physicians attain and continuously maintain the highest professional standards in obstetrics, gynecology, and women's health.Company DescriptionThe American Board of Obstetrics and Gynecology is an independent, nonprofit organization that certifies obstetricians and gynecologists and related subspecialists in the United States. The American Board of Obstetrics and Gynecology ensures that board certified physicians attain and continuously maintain the highest professional standards in obstetrics, gynecology, and women's health.