Facilities Operations & Maintenance Coordinator

Heilind Electronics; Wilmington (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Heilind Electronics is seeking a Facilities Maintenance Coordinator to support daily building maintenance and facility operations at our Wilmington, MA location, with occasional support for Hudson, NH. The role involves coordinating vendors, maintaining records, assisting with moves, and ensuring security and safety procedures are followed.

The position requires a high school diploma, 2–3 years in facilities support, and knowledge of general building maintenance and MS Office.

Qualifications

• High school diploma or equivalent required; related technical or maintenance training preferred.
• Two to three years of experience in facilities support, building maintenance, property services, or a related field preferred.
• Experience coordinating contractors and supporting office, warehouse, distribution, or manufacturing environments preferred.

Responsibilities

• Conduct daily and weekly walkthroughs of buildings, grounds, and common areas to identify maintenance needs, safety concerns, and required follow-up.
• Perform routine upkeep, basic troubleshooting, and minor repairs within training and authorization; refer specialized work to qualified contractors.
• Maintain preventive maintenance and inspection schedules, coordinate service appointments, and track work requests through completion.
• Schedule vendors and contractors for building services, specialized repairs, and approved improvements; arrange access, monitor completion, and report service concerns.
• Serve as a designated keyholder, open and close facilities as assigned, and report building security or access concerns through established procedures.
• Assist with employee moves, furniture and equipment installation, meeting and event setups, and scheduling for approved facility projects.
• Coordinate with Operations, HR, IT, and safety contacts on facility needs; communicate service interruptions and elevate urgent concerns.
• Participate in after-hours alarm and maintenance response under established procedures, contacting management, vendors, or emergency services as appropriate.

Skills

General building maintenance

Microsoft Office

Maintenance tracking software

Clear communication

Service-oriented

Driving license

Vendor coordination

Education

High school diploma or equivalent

Technical or maintenance training preferred

2-3 years facilities experience

Tools

MS Office

Maintenance tracking software

Job description

Heilind Electronics is seeking a Facilities Maintenance Coordinator to support daily building maintenance and facility operations at our Wilmington, MA location, with occasional support for Hudson, NH. The role involves coordinating vendors, maintaining records, assisting with moves, and ensuring security and safety procedures are followed.

The position requires a high school diploma, 2–3 years in facilities support, and knowledge of general building maintenance and MS Office.