Facilities Operations & Inventory Coordinator

University of Texas; Chapel Hill (NC); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Public transit pass

Retirement contributions

Paid time off

Career development

Job summary

The University of Texas at Austin invites applications for an Operations Coordinator within University Housing and Dining. The role provides administrative, inventory, and procurement support to facilities operations, ensuring efficient maintenance workflows and accurate work order management.

Location is UNIVERSITY APARTMENTS, with a 40-hour work week and a 7:30AM–4:00PM shift. You will interact with staff, vendors, and campus partners, manage inventory, process requisitions, and support UT

Qualifications

• Bachelor’s Degree in business administration, operations management, or a related field.
• At least 3 years experience coordinating or administering a program.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Provide comprehensive administrative support to the assigned facilities shop(s).
• Greet guests/vendors and answer the main phone line.
• Make appointments, schedule meetings, and reserve rooms.
• Read, answer, compose, and edit correspondence.
• Perform substantial data auditing and management to complete work orders, checking for staff labor, technician notes, and materials before closing.
• Pick up and distribute mail and copier output.
• Support and contribute to systems assessment for changes and deliver training to staff as needed, resolving issues for technicians regarding UT Works and technician iPads.
• Oversee daily inventory management.
• Independently process all inventory-related activity, identifying errors and making corrections.
• Collaborate directly with Facilities Leadership and staff to make corrections.
• Track and control the flow of materials to ensure availability when needed.
• Responsible for monitoring stock levels, forecasting demand, and optimizing replenishment.
• Facilitate annual inventory by using UT Works to prepare for the annual cycle count, including generating reports and routing as needed.
• Audit count reports to identify items needing further review and manage corrections, submitting them when complete.
• Prepare and submit requisitions for purchase orders.
• Monitor warehouse stock and initiate procurement activity to replenish stock, ensuring parts are active in UT Works and establishing the correct unit of measure for materials ordered.
• Serve as the primary point of contact for vendor communication.
• Confirm the accuracy of purchases, correct invoices, and route them to Accounts Payable with payment approval.
• Provides quality customer service for internal and external customers.
• Act as the primary contact for the uniform company, checking invoices for accuracy before routing for payment and ordering new or replacement uniforms, following up until received.

Skills

Administrative support

Customer service

Communication

Education

Bachelor's degree in business/related field

Tools

UT Works

Maximo

TMA

Job description

The University of Texas at Austin invites applications for an Operations Coordinator within University Housing and Dining. The role provides administrative, inventory, and procurement support to facilities operations, ensuring efficient maintenance workflows and accurate work order management.

Location is UNIVERSITY APARTMENTS, with a 40-hour work week and a 7:30AM–4:00PM shift. You will interact with staff, vendors, and campus partners, manage inventory, process requisitions, and support UT