Facilities Operations & Inventory Coordinator

Phase2 Technology; Austin (TX); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

100% employer-paid basic medical

Free Capital Metro bus rides

Retirement contributions

Paid vacation, sick time, and holidays

Career growth & professional dev

Job summary

The University of Texas at Austin seeks an Operations Coordinator for University Apartments to provide administrative, inventory, and procurement support for Facilities Operations. This on-campus role ensures efficient work orders, vendor coordination, and excellent customer service.

The position requires a Bachelor's degree and at least 3 years of program coordination experience, with benefits including paid time off and retirement contributions. 40 hours per week, on-site location.

Qualifications

• Bachelor's Degree in business administration, operations management, or a related field.
• At least 3 years experience coordinating or administering a program.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Provide comprehensive administrative support to the assigned facilities shop(s). Greet guests/vendors and answer the main phone line. Make appointments, schedule meetings, and reserve rooms. Read, answer, compose, and edit correspondence. Perform substantial data auditing and management to complete work orders, checking for staff labor, technician notes, and materials before closing.
• Oversee daily inventory management. Independently process all inventory-related activity, identifying errors and making corrections. Track and control the flow of materials to ensure availability when needed.
• Prepare and submit requisitions for purchase orders. Monitor warehouse stock and initiate procurement activity to replenish stock, ensuring parts are active in UT Works and establishing the correct unit of measure for materials ordered.
• Provides quality customer service for internal and external customers. Act as the primary contact for the uniform company, checking invoices for accuracy before routing for payment and ordering new or replacement uniforms, following up until received.

Skills

Communication skills

Customer service

Education

Bachelor's Degree in business administration/operations management

Tools

UT Works

Maximo

TMA

Job description

The University of Texas at Austin seeks an Operations Coordinator for University Apartments to provide administrative, inventory, and procurement support for Facilities Operations. This on-campus role ensures efficient work orders, vendor coordination, and excellent customer service.

The position requires a Bachelor's degree and at least 3 years of program coordination experience, with benefits including paid time off and retirement contributions. 40 hours per week, on-site location.