Campus Operations Coordinator – Facilities & Inventory

University of Texas at Austin; Austin (TX); On-site; USD 47,000 - 65,000; Full time

Benefits offered by this job

100% employer-paid basic medical

Free Capital Metro bus rides

Retirement contributions

Paid vacation, sick time, and holidays

Career growth & professional developm​

Job summary

University Housing and Dining at the University of Texas at Austin is seeking an Operations Coordinator to provide administrative support, manage inventory, and coordinate procurement for facilities operations on campus. The role ensures accurate work orders, timely purchasing, and strong customer service across university departments and vendors.

The position requires a bachelor’s degree in business administration or related field and a minimum of three years’ coordination or program

Qualifications

• Bachelor’s degree in business administration, operations management, or a related field.
• At least 3 years of experience coordinating or administering a program.

Responsibilities

• Provide comprehensive administrative support to the assigned facilities shop(s). Greet guests/vendors and answer the main phone line. Schedule meetings and manage correspondence; perform data auditing and work-order closure checks; monitor staff timesheets and billing fields; support UT Works and iPad devices.
• Oversee daily inventory management, forecast demand, and coordinate annual cycle counts using UT Works; track stock levels and replenish as needed; audit reports and corrections.
• Prepare and submit requisitions for purchase orders; manage procurement activities; serve as primary vendor contact and route invoices for payment.
• Provide quality customer service for internal and external customers; handle uniforms procurement and related activities; support other facilities shops as needed.

Education

Bachelor’s Degree in business administration, operations management, or a related field

Tools

CMMS

UT Works

Maximo

TMA

Job description

University Housing and Dining at the University of Texas at Austin is seeking an Operations Coordinator to provide administrative support, manage inventory, and coordinate procurement for facilities operations on campus. The role ensures accurate work orders, timely purchasing, and strong customer service across university departments and vendors.

The position requires a bachelor’s degree in business administration or related field and a minimum of three years’ coordination or program