Facilities Operations Coordinator

Clean Harbors, Inc.; Northern (KY); Hybrid; USD 41,320,000 - 82,667,000; Full time

Benefits offered by this job

Health benefits after 30 days of full‑

401(k) with company matching

Paid time off and tuition assistance

Tuition reimbursement

Opportunities for growth and career发展

Job summary

Clean Harbors is seeking a detail-oriented Facility Coordinator to support daily administrative and operational activities within the facility. The role covers shipping/receiving documentation, hazardous waste shipping, inventory tracking, and maintaining facility records.

The schedule is Monday–Friday, 7:00 AM–4:00 PM with occasional weekend hours. This position is ideal for someone who enjoys learning multiple processes and aims to be a well-rounded operations team member.

Qualifications

• High school diploma or equivalent required.
• 0-3 years of experience in administrative, logistics, warehouse, shipping/receiving, or operations support role preferred.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Strong computer and data entry skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Coordinate daily receiving and shipping documentation to support facility operations.
• Maintain knowledge of plant receiving procedures, drum staging, profile access, and document printing.
• Perform accurate data entry into PowerSuite, WIN, Outlook, and other company databases.
• Prepare, print, and process outbound hazardous waste manifests, shipping papers, and labels.
• Organize, maintain, and file facility documentation, including receiving, shipping, and Truck-to-Truck paperwork.
• Maintain trailer inventory records and update shared tracking files.
• Scan and monitor storage areas and maintain accurate inventory documentation.
• Create Transportation of Potentially Rejected (TPO) shipping paperwork for rejected materials.
• Assist with supply inventory and ordering within assigned areas.
• Maintain clean, organized, and compliant work areas in accordance with company housekeeping standards.
• Collaborate with operations personnel to ensure accurate documentation and regulatory compliance.
• Cross-train in multiple facility functions to provide operational support as business needs evolve.
• Perform additional administrative or operational duties as assigned.

Skills

Attention to detail

Data entry

Organization

Communication

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Clean Harbors is seeking a detail-oriented Facility Coordinator to support daily administrative and operational activities within the facility. The role covers shipping/receiving documentation, hazardous waste shipping, inventory tracking, and maintaining facility records.

The schedule is Monday–Friday, 7:00 AM–4:00 PM with occasional weekend hours. This position is ideal for someone who enjoys learning multiple processes and aims to be a well-rounded operations team member.