Facility Operations & Logistics Coordinator

Clean Harbors; White Castle (LA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401(k) with Company Match

Paid Time Off & Company Holidays

Tuition Reimbursement

Employee Stock Purchase Plan

Career Growth & Development

Company-paid Training

Job summary

Clean Harbors is seeking a detail-oriented Facility Operations Coordinator to support day-to-day facility operations in Louisiana. You will coordinate shipments, maintain schedules, and assist with payroll and purchasing processes while ensuring accuracy and regulatory compliance.

The role requires strong organizational and communication skills, experience in shipping/receiving, and proficiency with Microsoft Office and Kronos.

Qualifications

• High school diploma or equivalent.
• 3–5 years of administrative, operations, logistics, or facility support experience.
• Experience with shipping, receiving, inventory, or transportation coordination preferred.
• Knowledge of payroll reconciliation and general office/accounting processes.
• Working knowledge of DOT regulations, manifests, placarding, and labeling preferred.
• Experience with Kronos Payroll System is a plus.
• Proficient in Microsoft Office, including Excel and Word.
• Strong organizational, communication, and time management skills.
• Excellent customer service and problem-solving abilities.
• Ability to work independently while supporting multiple departments.
• Ability to lift up to 10 lbs. occasionally.
• Ability to sit for extended periods and use a computer throughout the workday.

Responsibilities

• Coordinate inbound customer deliveries and maintain facility schedules.
• Assist with shipping and receiving activities for inbound and outbound loads.
• Inspect manifests and shipping documentation for accuracy and regulatory compliance.
• Coordinate outbound transportation and maintain outbound shipping records.
• Investigate and resolve missing shipments or documentation discrepancies.
• Maintain and reconcile container inventory and discrepancy reports.
• Support weekly payroll reconciliation and purchasing card (P-Card) reconciliation.
• Prepare, maintain, and distribute facility compliance and operational reports.
• Track inventory of office supplies and coordinate replenishment as needed.
• Maintain accurate records and documentation to support regulatory compliance.
• Provide administrative support to multiple facility departments.
• Perform additional duties as assigned to support business operations.

Skills

Strong organizational skills

Excellent customer service

Problem-solving abilities

Time management

Communication skills

Education

High school diploma or equivalent

Tools

Kronos Payroll System

Microsoft Office (Excel and Word)

Job description

Clean Harbors is seeking a detail-oriented Facility Operations Coordinator to support day-to-day facility operations in Louisiana. You will coordinate shipments, maintain schedules, and assist with payroll and purchasing processes while ensuring accuracy and regulatory compliance.

The role requires strong organizational and communication skills, experience in shipping/receiving, and proficiency with Microsoft Office and Kronos.