Facility Operations Coord

Clean Harbors, Inc.; White Castle (LA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Tuition reimbursement

Stock purchase plan

Career growth opportunities

Company-paid training

Job summary

Clean Harbors, Inc. in Louisiana seeks a Facility Operations Coordinator to provide administrative and operational support for daily facility activities, including shipping coordination, documentation, payroll support, purchasing, and inventory tracking.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities while ensuring accuracy, regulatory compliance, and excellent customer service across teams.

Qualifications

• High school diploma or equivalent required.
• 3-5 years of administrative, operations, logistics, or facility support experience.
• Experience with shipping, receiving, inventory, or transportation coordination preferred.
• Knowledge of payroll reconciliation and general office/accounting processes.
• Proficient in Microsoft Office; Kronos Payroll System is a plus.

Responsibilities

• Coordinate inbound and outbound shipments and facility schedules.
• Inspect shipping documentation for accuracy and compliance.
• Support payroll reconciliation and purchasing card reconciliation.
• Prepare and distribute facility compliance and operational reports.
• Maintain inventory records and coordinate replenishment.
• Provide administrative support to multiple facility departments.

Skills

Organizational skills

Communication

Time management

Customer service

Problem-solving

Independent work

Education

High school diploma or equivalent

Tools

Kronos Payroll System

Microsoft Office

Job description

Facility Operations Coordinator

The Facility Operations Coordinator provides administrative and operational support to ensure the efficient day-to-day operation of the facility. This role is responsible for coordinating inbound and outbound shipments, maintaining shipping and compliance documentation, supporting payroll and purchasing processes, tracking inventory, and assisting with shipping and receiving activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while ensuring accuracy, regulatory compliance, and excellent customer service.

Responsibilities

• Coordinate inbound customer deliveries and maintain facility schedules.
• Assist with shipping and receiving activities for inbound and outbound loads.
• Inspect manifests and shipping documentation for accuracy and regulatory compliance.
• Coordinate outbound transportation and maintain outbound shipping records.
• Investigate and resolve missing shipments or documentation discrepancies.
• Maintain and reconcile container inventory and discrepancy reports.
• Support weekly payroll reconciliation and purchasing card (P-Card) reconciliation.
• Prepare, maintain, and distribute facility compliance and operational reports.
• Track inventory of office supplies and coordinate replenishment as needed.
• Maintain accurate records and documentation to support regulatory compliance.
• Provide administrative support to multiple facility departments.
• Perform additional duties as assigned to support business operations.

Qualifications

• High school diploma or equivalent required.
• 3-5 years of administrative, operations, logistics, or facility support experience.
• Experience with shipping, receiving, inventory, or transportation coordination preferred.
• Knowledge of payroll reconciliation and general office/accounting processes.
• Working knowledge of DOT regulations, manifests, placarding, and labeling preferred.
• Experience with Kronos Payroll System is a plus.
• Proficient in Microsoft Office, including Excel and Word.
• Strong organizational, communication, and time management skills.
• Excellent customer service and problem-solving abilities.
• Ability to work independently while supporting multiple departments.
• Ability to lift up to 10 lbs. occasionally.Ability to sit for extended periods and use a computer throughout the workday.

Benefits

• Health, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Time Off & Company Holidays
• Tuition ReimbursementEmployee Stock Purchase Plan
• Opportunities for Career Growth & Development
• Company-paid Training

Equal Employment Opportunity (EEO)

Clean Harbors is an Equal Opportunity Employer.

Clean Harbors is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors and its subsidiaries are a Military & Veteran Friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision-making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted pay reflects the starting rate for this position. Final compensation may vary based on factors such as experience, skills, location, and business needs. In addition to base pay, eligible employees may receive a comprehensive benefits package.