Facilities Operations Associate — Onsite, Growth

Jubilant Pharma Limited; Spokane (WA); On-site; USD 82,380,000 - 111,586,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life Insurance

AD&D Insurance

Disability Insurance

FSAs and HSAs

Job summary

Jubilant HollisterStier LLC in Spokane, WA, is seeking a Facilities Management Associate to provide administrative, operational, and coordination support to the Facilities Senior Manager. This on-site role helps ensure efficient daily operations through work planning, contractor coordination, and documentation.

You'll partner with facilities leadership and cross-functional teams to improve processes, maintain records, and support initiatives.

Qualifications

• Bachelor's degree required; or high school diploma/GED with 4 years related experience in lieu.
• 0-3 years of professional experience in administration, operations support or facilities coordination.
• Experience supporting leaders, projects, or operational teams preferred.
• Experience in manufacturing, pharmaceutical, industrial, or construction environments preferred.
• Strong knowledge of scheduling, document control, and purchasing processes.

Responsibilities

• Provide day-to-day administrative support to the Facilities team.
• Assist with planning, coordination, and tracking of department priorities and projects.
• Prepare agendas, meeting materials, and summaries for departmental meetings.
• Coordinate departmental communications and calendars.
• Support maintenance records, procedures, training documentation, and audit prep.
• Track training, certifications, and administrative requirements.
• Coordinate onboarding and vendor/contractor documentation.
• Identify opportunities to improve administrative processes and implement tools and templates.

Skills

Administrative Coordination

Project Tracking & Reporting

Documentation Management

Scheduling & Meeting Coordination

Purchasing & Budget Support

Vendor/Contractor Coordination

Data Analysis & Reporting

Process Improvement

Facilities Operations Support

Education

Bachelor's degree

High School Diploma/GED with 4 years related experience

Tools

Microsoft Office Proficiency

CMMS familiarity

Budget tracking tools

Job description

Jubilant HollisterStier LLC in Spokane, WA, is seeking a Facilities Management Associate to provide administrative, operational, and coordination support to the Facilities Senior Manager. This on-site role helps ensure efficient daily operations through work planning, contractor coordination, and documentation.

You'll partner with facilities leadership and cross-functional teams to improve processes, maintain records, and support initiatives.