Facilities Management Associate

Jubilant Pharma Limited; Spokane (WA); On-site; USD 82,380,000 - 111,586,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life Insurance

AD&D Insurance

Disability Insurance

FSAs and HSAs

Job summary

Jubilant HollisterStier LLC in Spokane, WA, is seeking a Facilities Management Associate to provide administrative, operational, and coordination support to the Facilities Senior Manager. This on-site role helps ensure efficient daily operations through work planning, contractor coordination, and documentation.

You'll partner with facilities leadership and cross-functional teams to improve processes, maintain records, and support initiatives.

Qualifications

• Bachelor's degree required; or high school diploma/GED with 4 years related experience in lieu.
• 0-3 years of professional experience in administration, operations support or facilities coordination.
• Experience supporting leaders, projects, or operational teams preferred.
• Experience in manufacturing, pharmaceutical, industrial, or construction environments preferred.
• Strong knowledge of scheduling, document control, and purchasing processes.

Responsibilities

• Provide day-to-day administrative support to the Facilities team.
• Assist with planning, coordination, and tracking of department priorities and projects.
• Prepare agendas, meeting materials, and summaries for departmental meetings.
• Coordinate departmental communications and calendars.
• Support maintenance records, procedures, training documentation, and audit prep.
• Track training, certifications, and administrative requirements.
• Coordinate onboarding and vendor/contractor documentation.
• Identify opportunities to improve administrative processes and implement tools and templates.

Skills

Administrative Coordination

Project Tracking & Reporting

Documentation Management

Scheduling & Meeting Coordination

Purchasing & Budget Support

Vendor/Contractor Coordination

Data Analysis & Reporting

Process Improvement

Facilities Operations Support

Education

Bachelor's degree

High School Diploma/GED with 4 years related experience

Tools

Microsoft Office Proficiency

CMMS familiarity

Budget tracking tools

Job description

Join a Leader in Pharmaceutical Manufacturing — And Build What’s Next

As Spokane’s Largest Manufacturing Company

Jubilant HollisterStier LLC is a well-established force in the pharmaceutical and biopharmaceutical industries, providing a complete range of manufacturing services that support lifechanging medicines around the world. We are nationally recognized for our expertise in producing sterile injectable vials and lyophilized products, and our Allergy business is a global leader in allergenic extracts that support treatments for allergies and asthma. Jubilant HollisterStier is proudly part of the global, Jubilant Pharma family. established force in the pharmaceutical and biopharmaceutical industries, providing a complete range of manufacturing services that support lifechanging medicines around the world.

For the Builders, Innovators, and Doers — This Is Your Place

If you are someone who thrives on solving complex problems, improving systems, and building real solutions, you’ll feel at home here. At Jubilant HollisterStier, your ideas matter — and your impact is felt globally.

Why builders choose us:

• Immediate impact: Your work directly supports essential medicines and allergenic therapies used worldwide.
• Benefits start on day one: Medical, Dental, Vision, FSA/HSA, Life, AD&D, and Disability benefits begin immediately because your well-being shouldn’t have a waiting period.
• A career you can grow: We provide opportunities for growth, promotion, and annual raises, with midpoint compensation reserved for high performance and longevity.
• A culture of improvement: We value people who thrive on continuous improvement, innovation, and hands on contribution.
• A stable industry leader: Backed by Jubilant Pharma, we pair long term stability with forward looking innovation.

Job Description:

The Facilities Management Associate provides administrative, operational, and coordination support to the Facilities Senior Manager and Facilities Department. This position serves as a central resource for department organization, communication, scheduling, documentation, reporting, and coordination of facilities activities. The role helps ensure efficient daily operations by supporting work planning, contractor coordination, department projects, compliance documentation, purchasing activities, and workforce communication. The Facilities Management Associate partners with facilities leadership and technical teams to support department objectives, improve processes, maintain accurate records, and facilitate effective execution of facilities-related initiatives across the site.

Department Operations Support

• Provide day-to-day administrative support to the Facilities team
• Assist with planning, coordination, and tracking of department priorities, projects, and action items.
• Prepare agendas, meeting materials, and meeting summaries for departmental meetings.
• Coordinate departmental communications and distribute information to facilities personnel.
• Maintain department calendars, schedules, and recurring activities.

Documentation & Compliance Support

• Support the maintenance department records, procedures, training documentation, and operational files.
• Assist in the preparation and organization of audit, regulatory, and compliance documentation.
• Track completion of required training, certifications, and departmental administrative requirements.
• Support document control activities and ensure records remain organized and current.

Workforce & Resource Coordination

• Assist with onboarding activities for new Facilities team members.
• Coordinate scheduling, meeting logistics, and communication for department initiatives.
• Facilitate communication between facilities leadership, contractors, vendors, and internal departments.
• Support vendor onboarding and contractor documentation processes.

Continuous Improvement

• Identify opportunities to improve administrative processes and department efficiency.
• Recommend and implement tools, templates, and organizational systems.
• Promote effective communication and collaboration across teams.
• Assist with cross-functional initiatives impacting facilities operations.
• Assist leadership with budget tracking, reporting, and administrative financial activities.

Qualifications:

Required:

• Bachelor's degree required; or High School Diploma/GED (or equivalent) with 4 years of directly related experience in lieu of a bachelor's degree.
• 0-3 years of professional experience in administration, operations support, facilities coordination, project coordination, construction, manufacturing or related environment.
• Experience supporting leaders, projects or operational teams preferred.
• Experience in a manufacturing, pharmaceutical, industrial or construction environment preferred.
• Working Knowledge in Administrative Coordination.
• Working Knowledge in Project Tracking & Reporting.
• Working Knowledge in Documentation Management.
• Working Knowledge in Scheduling & Meeting Coordination.
• Working Knowledge in Purchasing & Budget Support.
• Working Knowledge in Vendor/Contractor Coordination.
• Working Knowledge in Data Analysis & Reporting.
• Working Knowledge in Microsoft Office Proficiency.
• Working Knowledge in Process Improvement.
• Working Knowledge in Facilities Operations Support.

Preferred:

• Experience supporting facilities, engineering, operations, construction, or maintenance organizations.
• Exposure to project management principles.
• Experience with purchasing, budgeting, or contractor coordination.
• Knowledge of CMMS systems, work order management, or maintenance operations.

Location: Spokane, WA — On Site, Full-Time

Shift: Monday-Friday 8am-5pm

Compensation & Benefits That Start on Day One — Because Your Well Being Matters

Hiring Wage: $28.81 – $38.96 / hourly , with opportunities for growth, promotion, and annual raises.

At Jubilant HollisterStier, we don’t believe in waiting periods. From the moment you join us, you and your family have access to a full suite of benefits designed to support your health, stability, and long-term success.

Starting on your first day, you receive:

• Medical, Dental & Vision coverage
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Life & AD&D Insurance
• Short-Term & Long-Term Disability Insurance
• Employee Assistance Program

Unlock Your Potential

If you’re seeking a dynamic and rewarding career, we welcome your application today.

Jubilant HollisterStier is an EEO/AA Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Our Promise: Caring, Sharing, Growing

We are committed to enhancing value for customers and stakeholders by delivering innovative and economically efficient solutions, always with care for the environment and society.