Facilities Management Associate

Jubilant HollisterStier LLC; Spokane (WA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

FSA/HSA

Life & AD&D Insurance

Disability Insurance

Employee Assistance Program

Job summary

Jubilant HollisterStier LLC in Spokane, WA is seeking a Facilities Management Associate to provide administrative and coordination support to the Facilities Senior Manager and department. You will serve as a central resource for planning, documentation, purchasing, and contractor coordination across the site.

The role emphasizes process improvement, cross-functional collaboration, and accurate recordkeeping, with involvement in budgets and reporting.

Qualifications

• Bachelor's degree required; or High School Diploma/GED (or equivalent) with 4 years of directly related experience in lieu of a bachelor's degree.
• 0-3 years of professional experience in administration, operations support, facilities coordination, project coordination, construction, manufacturing or related environment.

Responsibilities

• Provide day-to-day administrative support to the Facilities team.
• Coordinate scheduling, meeting logistics, and communication for department initiatives.
• Track completion of required training and certifications.
• Support document control activities and ensure records remain organized and current.
• Assist with onboarding activities for new Facilities team members.
• Identify opportunities to improve administrative processes and department efficiency.
• Assist leadership with budget tracking and reporting.

Skills

Administrative coordination

Project tracking & reporting

Documentation management

Scheduling & meeting coordination

Purchasing & budget support

Vendor/contractor coordination

Data analysis & reporting

Microsoft Office proficiency

Process improvement

Facilities operations support

Education

Bachelor's degree

High School Diploma/GED with related experience

Tools

CMMS systems

Microsoft Office Suite

Job description

Join a Leader in Pharmaceutical Manufacturing - And Build What's Next

As Spokane's Largest Manufacturing Company, Jubilant HollisterStier LLC is a well-established force in the pharmaceutical and biopharmaceutical industries, providing a complete range of manufacturing services that support lifechanging medicines around the world.

We are nationally recognized for our expertise in producing sterile injectable vials and lyophilized products, and our Allergy business is a global leader in allergenic extracts that support treatments for allergies and asthma. Jubilant HollisterStier is proudly part of the global, Jubilant Pharma family. established force in the pharmaceutical and biopharmaceutical industries, providing a complete range of manufacturing services that support lifechanging medicines around the world.

For the Builders, Innovators, and Doers - This Is Your Place

If you are someone who thrives on solving complex problems, improving systems, and building real solutions, you'll feel at home here. At Jubilant HollisterStier, your ideas matter - and your impact is felt globally.

Why builders choose us:

• Immediate impact: Your work directly supports essential medicines and allergenic therapies used worldwide.
• Benefits start on day one: Medical, Dental, Vision, FSA/HSA, Life, AD&D, and Disability benefits begin immediately because your well-being shouldn't have a waiting period.
• A career you can grow: We provide opportunities for growth, promotion, and annual raises, with midpoint compensation reserved for high performance and longevity.
• A culture of improvement: We value people who thrive on continuous improvement, innovation, and hands on contribution.
• A stable industry leader: Backed by Jubilant Pharma, we pair long term stability with forward looking innovation.

If you want to build something meaningful with a team that values your drive, skills, and ideas - you belong here.

Job Description:

The Facilities Management Associate provides administrative, operational, and coordination support to the Facilities Senior Manager and Facilities Department. This position serves as a central resource for department organization, communication, scheduling, documentation, reporting, and coordination of facilities activities. The role helps ensure efficient daily operations by supporting work planning, contractor coordination, department projects, compliance documentation, purchasing activities, and workforce communication. The Facilities Management Associate partners with facilities leadership and technical teams to support department objectives, improve processes, maintain accurate records, and facilitate effective execution of facilities-related initiatives across the site.

Department Operations Support

• Provide day-to-day administrative support to the Facilities team
• Assist with planning, coordination, and tracking of department priorities, projects, and action items.
• Prepare agendas, meeting materials, and meeting summaries for departmental meetings.
• Coordinate departmental communications and distribute information to facilities personnel.
• Maintain department calendars, schedules, and recurring activities.

Documentation & Compliance Support

• Support the maintenance department records, procedures, training documentation, and operational files.
• Assist in the preparation and organization of audit, regulatory, and compliance documentation.
• Track completion of required training, certifications, and departmental administrative requirements.
• Support document control activities and ensure records remain organized and current.

Workforce & Resource Coordination

• Assist with onboarding activities for new Facilities team members.
• Coordinate scheduling, meeting logistics, and communication for department initiatives.
• Facilitate communication between facilities leadership, contractors, vendors, and internal departments.
• Support vendor onboarding and contractor documentation processes.

Continuous Improvement

• Identify opportunities to improve administrative processes and department efficiency.
• Recommend and implement tools, templates, and organizational systems.
• Promote effective communication and collaboration across teams.
• Assist with cross-functional initiatives impacting facilities operations.
• Assist leadership with budget tracking, reporting, and administrative financial activities.

Qualifications:

Required:

• Bachelor's degree required; or High School Diploma/GED (or equivalent) with 4 years of directly related experience in lieu of a bachelor's degree.
• 0-3 years of professional experience in administration, operations support, facilities coordination, project coordination, construction, manufacturing or related environment.
• Experience supporting leaders, projects or operational teams preferred.
• Experience in a manufacturing, pharmaceutical, industrial or construction environment preferred.
• Working Knowledge in Administrative Coordination.
• Working Knowledge in Project Tracking & Reporting.
• Working Knowledge in Documentation Management.
• Working Knowledge in Scheduling & Meeting Coordination.
• Working Knowledge in Purchasing & Budget Support.
• Working Knowledge in Vendor/Contractor Coordination.
• Working Knowledge in Data Analysis & Reporting.
• Working Knowledge in Microsoft Office Proficiency.
• Working Knowledge in Process Improvement.
• Working Knowledge in Facilities Operations Support.

Preferred:

• Experience supporting facilities, engineering, operations, construction, or maintenance organizations.
• Exposure to project management principles.
• Experience with purchasing, budgeting, or contractor coordination.
• Knowledge of CMMS systems, work order management, or maintenance operations.

Location: Spokane, WA - On Site, Full-Time

Shift: Monday-Friday8am-5pm

Compensation & Benefits That Start on Day One - Because Your Well Being Matters

Hiring Wage: $28.81 - $38.96 / hourly, with opportunities for growth, promotion, and annual raises.

• Medical, Dental & Vision coverage
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Life & AD&D Insurance
• Short-Term & Long-Term Disability Insurance
• Employee Assistance Program

We are committed to enhancing value for customers and stakeholders by delivering innovative and economically efficient solutions, always with care for the environment and society.

If you require assistance applying for a position, contact: [e-mail]

Our Promise: Caring, Sharing, Growing

We are committed to enhancing value for customers and stakeholders by delivering innovative and economically efficient solutions, always with care for the environment and society.

Jubilant HollisterStier is an EEO/AA Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.