Facilities Operations Assistant — Safety & Maintenance

Impec Group; San Jose (CA); On-site; USD 104,000 - 114,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

Paid time off

401(k) with employer match

Job summary

Impec Group is seeking an Assistant Facilities Manager in North San Jose, CA. The role supports daily facility operations, maintenance, vendor coordination, budgeting, and workplace services, partnering with the Facilities Director to keep a safe, efficient workspace.

The position requires 3–5 years of facilities management experience, strong organization and communication, and proficiency with Microsoft Office. CAD knowledge is a plus, with full-time, on-site duties in a dynamic organization.

Qualifications

• 3–5 years of facilities management experience or similar role.
• Experience with facility operations, vendors, budgets, and workplace services.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities across teams.
• Proficiency in Microsoft Office; CAD knowledge is a plus.
• Ability to lift, push, pull, and carry up to 40 lbs.

Responsibilities

• Support day-to-day facility operations, maintenance, and repairs.
• Coordinate preventive maintenance and inspections.
• Manage work orders and ensure timely service completion.
• Coordinate contractors, vendors, and service providers.
• Assist with facility budgets, contracts, and expenses.
• Support safety and compliance requirements.
• Coordinate space planning and office moves.

Skills

Facilities management

Vendor coordination

Budgeting

Microsoft Office

CAD knowledge (nice to have)

Team collaboration

Tools

Microsoft Office

CAD

Job description

Impec Group is seeking an Assistant Facilities Manager in North San Jose, CA. The role supports daily facility operations, maintenance, vendor coordination, budgeting, and workplace services, partnering with the Facilities Director to keep a safe, efficient workspace.

The position requires 3–5 years of facilities management experience, strong organization and communication, and proficiency with Microsoft Office. CAD knowledge is a plus, with full-time, on-site duties in a dynamic organization.