Facilities Operations Admin — Housing & Residence Life

The University of Kansas; Lawrence (KS); On-site; USD 40,000 - 42,000; Full time

Job summary

The University of Kansas is seeking an Administrative Associate for Facilities Operations to support Housing & Residence Life Facilities. This role coordinates maintenance and custodial activities, schedules projects, and communicates with students and staff to ensure facilities are ready for occupancy.

Leveraging Maximo and Office tools, you will manage documents, budgets, and invoices while maintaining compliance with FERPA and other regulations.

Qualifications

• High School diploma or GED and two years office experience or two years post-secondary education.
• Excellent written communication skills.
• Two years' experience general office and administrative support work to include in-person and telephone contact duties.
• Two years' experience with basic computer systems and operations, including Microsoft Office Suite.

Responsibilities

• Primary contact for HRL Facilities Operations, including oversight of the Operations general email account.
• Direct inquiries regarding maintenance and custodial items in Housing facilities.
• Send outage and maintenance notifications and coordinate room entry for work inside units.
• Develop project schedules, manage meetings in Outlook, and submit scheduled regulatory reports.
• Support budgetary processes, tracking expenditures for projects.
• Submit invoices for payment and manage supplier reconciliations.
• Coordinate supplies and equipment ordering with budget reconciliation and cost centers.
• Follow purchasing guidelines and process requisitions in university systems.
• Maintain compliance with FERPA, PCI, Clery, NCAA and related privacy requirements.

Skills

Administrative support

Microsoft Office

Written communication

Education

High School diploma or GED

Bachelor’s degree (preferred)

Tools

Maximo

StarRez

CS Gold

Microsoft Office Suite

Job description

The University of Kansas is seeking an Administrative Associate for Facilities Operations to support Housing & Residence Life Facilities. This role coordinates maintenance and custodial activities, schedules projects, and communicates with students and staff to ensure facilities are ready for occupancy.

Leveraging Maximo and Office tools, you will manage documents, budgets, and invoices while maintaining compliance with FERPA and other regulations.