Facilities Operations Admin & Scheduling Specialist

University of Kansas; Lawrence (KS); On-site; USD 40,000 - 42,000; Full time

Job summary

University of Kansas is seeking an Administrative Associate for Facilities Operations to support the Housing & Residence Life Facilities team in Lawrence, KS. The role coordinates schedules, communications, and compliance with state, university, and HRL policies while ensuring timely information flow and effective problem solving.

Responsibilities include managing emails, directing inquiries, coordinating maintenance notifications, and supporting budget processes for multiple projects in a

Qualifications

• Two years of office/administrative support experience.
• Excellent written communication demonstrated in application materials.

Responsibilities

• Serve as primary contact for HRL Facilities Operations, including management of general email.
• Create and manage project schedules and meetings in Outlook; prepare regulatory reports.
• Coordinate maintenance and custodial turns and room access; track keys and access.
• Prepare and monitor budgets; process invoices and cost centers.
• Enter data in KU systems (StarRez, CS Gold, etc.) and maintain records for audits.

Skills

Written communication

Office administration

Education

High School diploma or GED

Two years of post-secondary education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

University of Kansas is seeking an Administrative Associate for Facilities Operations to support the Housing & Residence Life Facilities team in Lawrence, KS. The role coordinates schedules, communications, and compliance with state, university, and HRL policies while ensuring timely information flow and effective problem solving.

Responsibilities include managing emails, directing inquiries, coordinating maintenance notifications, and supporting budget processes for multiple projects in a