Facilities Operations & Admin Specialist

Emerald Heights; Redmond (WA); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Flexible Spending Account (FSA)

Long Term Disability Insurance

Job summary

Emerald Heights in Redmond, WA is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities Department. You will track budgets, coordinate purchasing, respond to resident inquiries, create and assign work orders, and maintain department records under the Director of Facilities.

Ideal candidates have at least two years of administrative support experience in a fast-paced office and in a property management setting, with proficiency in Microsoft

Qualifications

• High school diploma or GED preferred.
• At least two years of administrative support experience in a fast-paced office with high phone volume.
• At least two years in a property management environment.
• Valid Washington State driver’s license and driving record acceptable.
• Knowledge of purchasing, records management, scheduling, and task coordination.
• Tech-savvy; strong Microsoft 365 skills.
• Excellent verbal and written English communication skills.

Responsibilities

• Lead planning and deployment of new facilities software, including maintenance and updates.
• Enter and maintain data in facilities management systems (building info, PM schedules, budgets).
• Receive maintenance requests via phone, resident portal, WorxHub; create and monitor work orders.
• Schedule preventive maintenance; coordinate with facilities staff, residents, vendors, and other departments.
• Communicate planned and emergency work through notices and channels.
• Order supplies and contracted services; maintain purchasing and inventory records.
• Monitor expenditures against budget; prepare reports and route documents for approval.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Education

High school diploma or GED

Tools

Microsoft 365

WorxHub

Job description

Emerald Heights in Redmond, WA is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities Department. You will track budgets, coordinate purchasing, respond to resident inquiries, create and assign work orders, and maintain department records under the Director of Facilities.

Ideal candidates have at least two years of administrative support experience in a fast-paced office and in a property management setting, with proficiency in Microsoft