Facilities Operations Admin Manager for Research Labs

City University of New York; New York (NY); On-site; USD 118,000 - 125,000; Full time

Job summary

City College of New York seeks an Administrative Manager for Marshak and Steinman facilities on the North Campus. You will oversee daily operations, space management, and occupant services for over one million square feet of research and teaching spaces.

You will coordinate with campus leadership, facilities teams, and contractors to ensure regulatory compliance, timely service, and safe, efficient building operations in a demanding academic environment.

Qualifications

• Bachelor’s degree and six years’ related experience required.
• Experience in higher-education or non-profit research-driven operations preferred.
• Knowledge of technology used in scientific research and facility infrastructure.
• Experience with project management software.
• Ability to manage multiple ongoing projects.
• Strong written and verbal communication skills.

Responsibilities

• Serves as primary point of contact for building occupants and departments.
• Maintains communications with Deans, Chairs, faculty, researchers, staff and students to assess service needs.
• Tracks and closes service requests through Archibus or other systems and escalates issues as needed.
• Performs routine walkthroughs to identify maintenance and safety concerns and ensures spaces are safe and functional.
• Coordinates maintenance of HVAC, lighting, plumbing, electrical, elevators, and lab systems.
• Coordinates repairs, preventive maintenance, and capital projects with contractors and communicates disruption plans to occupants.
• Enforces space policies, maintains space utilization records, and prepares audits.

Skills

Project management

Communication skills

Facility operations

Space management

Regulatory compliance

Education

Bachelor’s degree

Six years of related experience

Tools

Archibus

Job description

City College of New York seeks an Administrative Manager for Marshak and Steinman facilities on the North Campus. You will oversee daily operations, space management, and occupant services for over one million square feet of research and teaching spaces.

You will coordinate with campus leadership, facilities teams, and contractors to ensure regulatory compliance, timely service, and safe, efficient building operations in a demanding academic environment.