Facilities Operations Admin Coordinator

CSU; Turlock (CA); On-site; USD 541,974 - 789,592; Full time

Job summary

California State University, Stanislaus seeks an experienced administrative support professional to assist Facilities Services with clerical tasks, records management, and meeting coordination. The role involves processing procurement and travel documents, managing records, and supporting audits and reporting.

Interaction with campus personnel and vendors is routine, requiring professionalism and discretion.

Qualifications

• High school diploma or equivalent with several years of related office work experience.
• Two years of related experience preferred.
• Bachelor's degree in Business Administration, English, or Public Administration preferred.
• Experience in CSU or higher education setting preferred.
• Experience providing administrative support in facilities, maintenance, operations, construction, or service-related environments.
• Experience preparing and distributing departmental communications, reports, schedules, presentations, or informational materials.
• Experience serving staff, vendors, and campus constituents in a customer service environment.

Responsibilities

• Provide clerical and administrative support for Facilities Services operations and departmental activities.
• Maintain office files, records, schedules, and related administrative documentation.
• Schedule meetings, travel arrangements, and training activities.
• Prepare routine procurement, reimbursement, and administrative forms.
• Respond to routine inquiries and route complex matters to appropriate staff.
• Maintain confidential records and assist with audits, reviews, and reporting.

Skills

English writing

Customer service

Office software

Spreadsheets

Databases

Multitasking

Education

Bachelor's degree in Business Administration, English, Public Administration

High school diploma or equivalent

Tools

Spreadsheet software

Databases

Procurement systems

Job description

California State University, Stanislaus seeks an experienced administrative support professional to assist Facilities Services with clerical tasks, records management, and meeting coordination. The role involves processing procurement and travel documents, managing records, and supporting audits and reporting.

Interaction with campus personnel and vendors is routine, requiring professionalism and discretion.