Facilities Operations Admin Assistant | Nonprofit Impact

Wingspan Care Group; Shaker Heights (OH); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare

Education discount

Tuition credit

Retirement plan (403(b))

PTO & holidays

EAP support

Fertility coverage

Childcare FSA

Pet insurance

Job summary

Wingspan Care Group is seeking an Administrative Assistant to support the Division of Facilities Operations and collaborate with IT and Finance. You will help with ordering supplies, processing invoices, and managing vendor records, while assisting multiple departments to meet organizational goals.

Ideal candidates bring 5 years of office experience and a strong focus on accuracy, confidentiality, and teamwork; the role is on-site within the Facilities Operations team and offers comprehensive

Qualifications

• Bachelor’s degree preferred; in lieu of degree, relevant education and work experience with HS diploma.
• 5 years of office experience including data entry, procurement, and contractor coordination.
• Ability to work with diverse teams and maintain confidentiality.

Responsibilities

• Provide administrative support to Facilities Operations and coordinate supplies and orders.
• Maintain vendor database and office inventory records; track seating and furniture.
• Process vendor invoices, code payments, and reconcile statements; support annual property duties.

Skills

Core Expertise

Cultural Competency

Interpersonal Communication

Professional & Ethical Conduct

Collaboration & Teamwork

Problem-Solving & Decision-Making

Education

Bachelor’s degree preferred

Job description

Wingspan Care Group is seeking an Administrative Assistant to support the Division of Facilities Operations and collaborate with IT and Finance. You will help with ordering supplies, processing invoices, and managing vendor records, while assisting multiple departments to meet organizational goals.

Ideal candidates bring 5 years of office experience and a strong focus on accuracy, confidentiality, and teamwork; the role is on-site within the Facilities Operations team and offers comprehensive