Facilities Operations Admin Assistant

utaustin; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive health benefits

Generous paid vacation and holidays

Tuition assistance

Library and museum access with staffID

Job summary

UT Austin seeks an Administrative Assistant to support Facilities Services in Austin, TX. You will assist the Zone Maintenance supervisor with work order processing, data entry, and client communications.

This role involves coordinating with multiple shops, managing inquiries, and assisting in safety and purchasing tasks. The position offers a 40-hour work week in a non-exempt status, with responsibilities spanning document preparation, scheduling, and emergency dispatch support.

Qualifications

• High school diploma or GED required.
• 3+ years of clerical experience (customer service, data entry, phone work).
• Proficient in PC use and Microsoft Office.

Responsibilities

• Open and update work orders in UT Works (Asset Works).
• Enter labor/material charges and track statuses.
• Prepare and revise work orders and tasks in Word/Excel.
• Coordinate with clients and shops; inform about outages.
• Serve as client entry point via calls, emails, faxes, and requests.
• Dispatch personnel for emergencies when needed.

Skills

Customer service

Data entry

Communication

Education

High school diploma or GED

Tools

UT Works (Asset Works)

Microsoft Word

Microsoft Excel

Job description

UT Austin seeks an Administrative Assistant to support Facilities Services in Austin, TX. You will assist the Zone Maintenance supervisor with work order processing, data entry, and client communications.

This role involves coordinating with multiple shops, managing inquiries, and assisting in safety and purchasing tasks. The position offers a 40-hour work week in a non-exempt status, with responsibilities spanning document preparation, scheduling, and emergency dispatch support.