Facilities & Office Services Coordinator

Baker Tilly Advisory Group, LP; Bellingham (WA); On-site; USD 37,000 - 55,000; Full time

Job summary

Baker Tilly Advisory Group, LP in Bellingham, WA is seeking an Office Services Assistant to support daily operations, manage mail, deliver documents, and help keep the office organized. You will assist with entering office expenses, set up new hires, arrange training rooms and conference spaces, and provide reception coverage as needed.

A high school diploma or GED and 0–1 year of relevant experience are required, with proficiency in Microsoft Office.

Qualifications

• High school diploma or GED required; high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including fax, high speed copier, multi-line phone and 10 key calculator preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail oriented and ability follow directions/procedures required, as well as prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Skills

Excellent customer service

Organizational skills

Ability to work independently

Overtime weekends as needed

Proficiency in Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Baker Tilly Advisory Group, LP in Bellingham, WA is seeking an Office Services Assistant to support daily operations, manage mail, deliver documents, and help keep the office organized. You will assist with entering office expenses, set up new hires, arrange training rooms and conference spaces, and provide reception coverage as needed.

A high school diploma or GED and 0–1 year of relevant experience are required, with proficiency in Microsoft Office.