Facilities & Office Operations Specialist

NOCO Energy Corp; City of Tonawanda (NY); On-site; USD 28,000 - 32,000; Full time

Job summary

NOCO Energy Corp. is seeking a Facilities and Office Administrator to support leadership and corporate operations in Tonawanda, NY.

The role handles reception, mail, vendor coordination, and event logistics to ensure a smooth, professional workplace experience. The ideal candidate will be proactive, well-organized, and capable of managing multiple priorities in a fast-paced setting while maintaining discretion and attention to detail.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years office experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.

Responsibilities

• Greet visitors and welcome guests in a professional manner.
• Serve as the primary point of contact for visitors, deliveries, and office inquiries.
• Notify employees of visitor arrivals, package deliveries, and related matters.
• Maintain reception, conference, training, and common areas in a professional state.
• Support meeting logistics, scheduling, room setup, and catering coordination.
• Maintain office security by following visitor management procedures and issuing temporary badges.
• Receive, sort, distribute, and process mail, packages, and deliveries.
• Coordinate facility maintenance activities and vendor quotes.
• Serve as a liaison with vendors, employees, customers, and executives.
• Coordinate facility operations across locations, including maintenance schedules and work orders.
• Monitor inventories and coordinate purchasing within budget guidelines.
• Track project deadlines and follow up on action items and deliverables.
• Assist with philanthropy initiatives, community engagement, and special projects.

Skills

Verbal communication

Written communication

Customer service

Organization

Time management

Attention to detail

MS Office

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

NOCO Energy Corp. is seeking a Facilities and Office Administrator to support leadership and corporate operations in Tonawanda, NY.

The role handles reception, mail, vendor coordination, and event logistics to ensure a smooth, professional workplace experience. The ideal candidate will be proactive, well-organized, and capable of managing multiple priorities in a fast-paced setting while maintaining discretion and attention to detail.