Environmental Admin & Operations Coordinator

NOCO Energy Corp.; Buffalo (NY); On-site; USD 2,893,000 - 3,444,000; Full time

Job summary

NOCO Energy Corp. in Buffalo, NY is seeking an Environmental Administrative Coordinator to support the Environmental division with broad administrative duties and exceptional customer service.

You will manage calendars, handle invoices, and coordinate vendor onboarding and purchase orders. The role requires strong communication, organization, and time-management skills, plus proficiency with Microsoft Office and Adobe Pro.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years office experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite, specifically Outlook, Excel and Powerpoint.
• Proficient with Adobe Pro to create, modify pdf’s and create forms.

Responsibilities

• Provide excellent customer service to internal and external customers.
• Manage calendars, schedule appointments, and coordinate meeting logistics.
• Process invoices; track, verify, reconcile, and report expenses.
• Establish new vendors in partnership with Corporate Purchasing, Credit, and Fuels departments.
• Manage supply orders, including office, warehouse, cleaning, and Environmental Team supplies.
• Create, manage, and complete purchase orders; track accruals as required.
• Respond to requests from Environmental Team members and provide administrative support.
• Respond to customer inquiries and leads; prepare quotes and provide information on services, pricing, and scheduling availability.
• Coordinate and schedule environmental services between customers, drivers, and the Environmental Team.
• Serve as the liaison between customers, drivers, and the Environmental Team to ensure effective communication and service delivery.
• Manage inbound and outbound customer communications, including appointment confirmations, ETA updates, and service changes.
• Collaborate with drivers to schedule pickup orders and address operational questions.
• Prepare meeting agendas, presentations, reports, and other supporting documentation.
• Maintain, organize, copy, sort, and file records and documentation in both electronic and manual filing systems.
• Coordinate with the Safety Team to schedule training, monitor compliance requirements, and track recertifications.
• Remain available for on-call support outside normal working hours, as needed.
• Perform other duties as assigned in support of evolving business priorities and cross-functional initiatives.

Skills

Communication

Organization

Customer Service

Time Management

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Adobe Pro

Job description

NOCO Energy Corp. in Buffalo, NY is seeking an Environmental Administrative Coordinator to support the Environmental division with broad administrative duties and exceptional customer service.

You will manage calendars, handle invoices, and coordinate vendor onboarding and purchase orders. The role requires strong communication, organization, and time-management skills, plus proficiency with Microsoft Office and Adobe Pro.