Facilities and Office Administrator

NOCO Energy Corp.; City of Tonawanda (NY); In loco; USD 28.000 - 32.000; Tempo pieno

Descrizione del lavoro

NOCO Energy Corp. in Tonawanda, NY seeks a Facilities and Office Administrator to support leadership, corporate office operations, and facilities management.

You will greet visitors, coordinate mail, manage vendor relations, and assist with events to ensure a smooth workplace. The successful candidate will have at least 2 years of office experience, strong communication, and excellent organizational skills, plus proficiency with Microsoft Office.

Competenze

• High school diploma or equivalent.
• Minimum 2 years office experience.
• Excellent verbal and written communication.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite.

Mansioni

• Greet and welcome visitors in a professional and friendly manner.
• Serve as primary contact for visitors, deliveries, and general inquiries.
• Notify employees of arrivals, deliveries, and reception matters.
• Maintain reception, conference, and common areas in a professional state.
• Support meeting logistics, including scheduling and room setup.
• Maintain office security and issue temporary access badges.
• Receive, sort, distribute mail and deliveries.
• Coordinate facility maintenance, get vendor quotes, track status.
• Liaise with vendors, contractors, employees, customers, and executives.
• Coordinate facility operations across multiple locations.
• Monitor inventories and coordinate purchasing within budget.
• Track deadlines and provide status updates.
• Assist with philanthropy initiatives and special projects.
• Provide administrative support to departments to ensure compliance.

Conoscenze

Verbal & written

Interpersonal skills

Organizational skills

Time management

MS Office proficiency

Formazione

High school diploma or equivalent

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Position:Facilities and Office Administrator

Location: Tonawanda, NY

Job Id:949

# of Openings:1

Title:Facilities and Office Administrator

Compensation:$20.00 - $23.00/hour, based on experience.

About NOCO

Since 1933, NOCO has been a family-owned energy and home services company serving Western New York. We deliver fuels, natural gas, electric supply, solar, HVAC, generators, plumbing, and more to homes and businesses across the region. That includes rural communities that have counted on us for generations. Our culture is built on one simple idea: We Start With Yes.

What We Are Looking For

The Facilities and Office Administrator serves as a central resource supporting leadership, corporate office operations, and facilities administration. This role provides high-level administrative and organizational support while coordinating office services, facility operations, vendor relationships, meetings, events, and employee support activities. The Facilities and Office Administrator plays a key role in ensuring the smooth and efficient operation of the corporate office and is committed to delivering exceptional service to both internal and external stakeholders.

The successful candidate is a polished, professional, and proactive problem solver with strong organizational skills and a customer-focused mindset. This individual must be capable of managing multiple priorities in a fast-paced environment while exercising sound judgment, discretion, and attention to detail. Acting as a key liaison between leaders, employees, vendors, customers, and visitors, the Facilities and Office Administrator helps foster a productive, welcoming, and well-organized workplace experience.

What You Will Do

• Greet and welcome visitors, employees, and guests in a professional and friendly manner.
• Serve as the primary point of contact for visitors, deliveries, and general office inquiries.
• Notify employees of visitor arrivals, package deliveries, and other reception-related matters.
• Maintain reception, conference, training, and common areas to ensure they remain clean, organized, and professional in appearance.
• Support meeting, training, and special event logistics, including scheduling, room setup, cleanup, catering coordination, and maintaining conference room supplies.
• Maintain office security by following visitor management procedures and issuing temporary access badges as needed.
• Receive, sort, distribute, and process incoming and outgoing mail, packages, and deliveries.
• Coordinate facility maintenance activities, including submitting service requests, scheduling repairs, obtaining vendor quotes, tracking project status, and ensuring timely completion of work.
• Serve as a liaison with vendors, contractors, employees, customers, visitors, and executives while handling sensitive and confidential information appropriately.
• Coordinate facility operations across company locations, including preventative maintenance schedules, inspections, work orders, and vendor services.
• Monitor office, facility, and supply inventories; coordinate purchasing and replenishment of office, breakroom, coffee, and operational supplies while maintaining budget guidelines.
• Track facility and office project deadlines, action items, and deliverables, providing follow-up and status updates as needed.
• Assist with company philanthropy initiatives, community engagement activities, and special projects.
• Provide administrative and operational support to various departments to promote efficient office operations and compliance with company policies.

What You Will Need

• High school diploma or equivalent
• Minimum 2 years office experience
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software
• Basic understanding of how to operate standard business equipment.
• Able to sit for prolonged periods at a desk and work on a computer