Facilities & Office Operations Coordinator

NOCO Energy Corp.; City of Tonawanda (NY); On-site; USD 28,000 - 32,000; Full time

Job summary

NOCO Energy Corp. in Tonawanda, NY seeks a Facilities and Office Administrator to support leadership, corporate office operations, and facilities management.

You will greet visitors, coordinate mail, manage vendor relations, and assist with events to ensure a smooth workplace. The successful candidate will have at least 2 years of office experience, strong communication, and excellent organizational skills, plus proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years office experience.
• Excellent verbal and written communication.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite.

Responsibilities

• Greet and welcome visitors in a professional and friendly manner.
• Serve as primary contact for visitors, deliveries, and general inquiries.
• Notify employees of arrivals, deliveries, and reception matters.
• Maintain reception, conference, and common areas in a professional state.
• Support meeting logistics, including scheduling and room setup.
• Maintain office security and issue temporary access badges.
• Receive, sort, distribute mail and deliveries.
• Coordinate facility maintenance, get vendor quotes, track status.
• Liaise with vendors, contractors, employees, customers, and executives.
• Coordinate facility operations across multiple locations.
• Monitor inventories and coordinate purchasing within budget.
• Track deadlines and provide status updates.
• Assist with philanthropy initiatives and special projects.
• Provide administrative support to departments to ensure compliance.

Skills

Verbal & written

Interpersonal skills

Organizational skills

Time management

MS Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

NOCO Energy Corp. in Tonawanda, NY seeks a Facilities and Office Administrator to support leadership, corporate office operations, and facilities management.

You will greet visitors, coordinate mail, manage vendor relations, and assist with events to ensure a smooth workplace. The successful candidate will have at least 2 years of office experience, strong communication, and excellent organizational skills, plus proficiency with Microsoft Office.