Facilities & Office Operations Coordinator

Trace3; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Comprehensive medical, dental, vision

401(k) with match

Training & development

Snacks and beverages in major offices

Work-life balance & generous PTO

Job summary

Trace3 is seeking an Office & Facilities Manager to oversee daily office operations, vendor relations, and maintenance across our Houston site. You will coordinate repairs, manage contracts, and implement SOPs to improve efficiency while ensuring a safe, productive workplace.

The role requires 3+ years in facilities or office management, strong organizational and communication skills, and the ability to respond to emergencies after hours.

Qualifications

• Bachelors degree or equivalent required.
• 3+ years of office management or facilities experience.
• Ability to exercise independent judgment in facilities matters.
• Strong organizational, analytical and problem-solving skills.
• Excellent written and verbal communication abilities.
• Experience reviewing contracts or vendor agreements.
• Knowledge of basic building systems and facilities operations.
• Ability to respond to emergencies after hours as needed.

Responsibilities

• Oversee office operations, facilities maintenance, meetings, and vendor management.
• Coordinate repairs (HVAC, electrical, plumbing) and common areas.
• Negotiate facilities-related contracts and route for approvals.
• Develop SOPs to improve current processes and efficiency.
• Manage calendaring, conference room scheduling, mail, and inventory.
• Plan and execute office meetings, trainings, and events.
• Support emergency response and business continuity planning.

Skills

Bachelor degree

3+ years facilities management

Independent judgment

Organization skills

Communication skills

MS Office

Contract management

Building systems knowledge

Emergency response readiness

Education

Bachelor9s degree or equivalent

Tools

Microsoft Office Suite

Job description

Trace3 is seeking an Office & Facilities Manager to oversee daily office operations, vendor relations, and maintenance across our Houston site. You will coordinate repairs, manage contracts, and implement SOPs to improve efficiency while ensuring a safe, productive workplace.

The role requires 3+ years in facilities or office management, strong organizational and communication skills, and the ability to respond to emergencies after hours.