Facilities Coordinator

Airswift; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

A prominent energy firm in Houston is seeking a Facilities Coordinator for a 12-month contract. The role involves ensuring smooth facility operations, managing maintenance tasks, and coordinating with vendors. Ideal candidates will have a high school diploma, extensive experience in facilities management, and strong problem-solving skills. This position offers opportunities to work in varied environments, including outdoor tasks, and requires effective communication with diverse teams.

Qualifications

• 7 years’ experience in general office-related work.
• 5 years’ experience in Facilities management.
• Ability to communicate effectively in English.

Responsibilities

• Ensure smooth operation of the organization's facilities.
• Manage daily maintenance and cleaning tasks.
• Assist with facilities contract and layout planning.

Skills

Project management

Problem-solving

Attention to detail

Communication

Organization

Education

High school diploma or GED

Tools

Procurement software

Desktop PCs

Job description

Our client, a major Oil & Gas company, is looking for a Facilities Coordinator to work on an initial 12-month contract in Houston, TX.

Responsibilities

• The Facilities Services Coordinator ensures the smooth operation of the organization’s facilities by managing daily maintenance, cleaning, and other related tasks.
• Coordinates with vendors, HSE, and all facility tasks.
• Performs specific Facility Services duties pursuant to area of specialty.
• Assists with facilities contract, plans and designs layout of all related facility activities, utilization of space, office, and research labs receives, initiates, and evaluates Domestic Purchase Requisitions for office supplies, furniture and equipment as received from ASC departments and subsidiary companies.
• Responsible for the maintenance of the ASC Asset Inventory System, overall facility operations for several buildings nearby.
• Under the general direction of the Planning & Resource Leader, Facilities Advisor, and/or HSE Advisor, this position is responsible for preparing plans for the allocation and utilization of office space, by performing an efficient, cost-effective Domestic Procurement Program, Project Management, Office Design and Furniture Program and Inventory Tracking Program. This role involves coordinating a variety of tasks related to facility management, maintenance, and safety, as well as providing support to other departments.
• The job requires the typical physical demands of an office environment and is normally performed at the Houston Research & Development Centers that is an air-conditioned, well-lighted office building that meets building, occupant health, and facility access codes. The job will also require outdoor work related to all facility duties.

Principal duties

• Basic electrical work: replacing light fixtures and resetting breakers.
• Plumbing: fixing leaks, unclogging drains, and installing faucets.
• Carpentry: installing cabinets, fixing doors and locks.
• HVAC knowledge: changing filters, and cleaning coils.
• Painting and drywall: patching and painting walls, sanding, and performing touch ups.
• Groundskeeping: maintain outdoor areas and keep it clean from debris.
• Participates in an emergency preparedness planning team.
• Ensure safety standards are followed throughout the facility.
• Manage repairs, maintenance, and upkeep of company facilities, including building systems, appliances, and outdoor spaces.
• Work with vendors and contractors to ensure the timely completion of repairs and maintenance tasks.
• Prepare plans for allocation and utilization of office space.
• Respond to and address any facilities-related issues or requests from staff and other stakeholders.
• Collaborate with cross-functional teams to support events, meetings and other activities requiring facility support.
• Maintenance upkeep of indoor and outdoor facilities when necessary.
• Able to work outdoors in warm and cold weather.
• Prepares all necessary forms and correspondence to surplus or dispose of unneeded equipment and furniture as required by Facilities Management.
• Coordinates work order or service order requests with building operations assigned to perform services or action.
• Assist with the day-to-day operations of the facilities, including maintenance, cleaning, landscaping and safety services.
• Assists with external vendors and contractors to ensure timely and high-quality service delivery.
• Maintain accurate records and reports on facility usage, maintenance schedules, and service logs. Performs other duties as assigned related to all facility operations.

Minimum requirements

• High school diploma or GED.
• Seven years’ experience in general office-related work with increasing levels of accountability.
• Four years’ hands-on experience with desktop PC’s and demonstrated working knowledge of company business systems.
• Five years’ experience in Facilities with expertise in at least three of the following specific areas of facilities management:
• Selection and procurement of office supplies, furniture and equipment
• Working knowledge of procurement software
• Project management
• Must be able to communicate and comprehend accurately, clearly and concisely in English (oral and written) at a level required to perform the job as outlined.
• Ability to interact with a wide range of management and other personnel directly.
• Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
• Must be a proactive problem solver with excellent organizational skills and strong attention to detail.
• Ability to multitask and prioritize tasks effectively

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• General Business

Industries

• Staffing and Recruiting