Facilities & Office Experience Coordinator

Live Nation Entertainment; Calabasas (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Insomniac Events is seeking a hands‑on Facilities Coordinator for the Calabasas HQ. You will support front office, security, and day‑to‑day facilities tasks to keep the office welcoming, functional, and safe for employees and guests.

You’ll rotate between reception and back‑office duties, ensuring cleanliness, security, inventory, and smooth daily operations while coordinating with vendors and internal teams.

Qualifications

• Experience as Facilities Assistant, Receptionist, or similar role.
• Strong customer service and front‑desk skills.
• Proficiency with MS Office and Google Suite.
• Self‑starter with hands‑on, proactive approach.
• Willingness to perform physical tasks and lift up to 50 lbs.

Responsibilities

• Greet guests and manage a professional reception.
• Answer calls, route inquiries, and maintain lobby presentation.
• Coordinate maintenance, walk-throughs, and safety checks.
• Restock supplies, oversee kitchen readiness, and deliveries.
• Assist with event setup, moves, and conference room prep.
• Support HR admin tasks and expense coding for HQ.

Skills

Facilities Assistant

Receptionist

Front Office

Customer Service

Microsoft Office

Google Suite

Bilingual Spanish

Tools

Office Equipment

Job description

Insomniac Events is seeking a hands‑on Facilities Coordinator for the Calabasas HQ. You will support front office, security, and day‑to‑day facilities tasks to keep the office welcoming, functional, and safe for employees and guests.

You’ll rotate between reception and back‑office duties, ensuring cleanliness, security, inventory, and smooth daily operations while coordinating with vendors and internal teams.