Facilities & Guest Experience Coordinator

Insomniac Europe; Calabasas (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Insomniac Events is seeking a hands-on Facilities Coordinator to support the Calabasas HQ. This role ensures the office is welcoming, functional, secure, and well maintained for employees and guests.

You will work as part of a collaborative front office and facilities team, sharing reception coverage and backend operations while owning specific areas to ensure consistency. Responsibilities include front office and guest experience, facility maintenance, kitchen and workplace readiness, inventory

Qualifications

• Proven work experience as Facilities Assistant or similar role.
• Extensive customer service experience.
• Proficiency with Microsoft Office and Google Suite.
• Self-starter with proactive attitude.
• Able to lift up to 50 lbs.
• Bilingual (Spanish) preferred.

Responsibilities

• Greet and assist guests at reception.
• Monitor security systems and visitor check-in.
• Coordinate office supplies and equipment.
• Support in-office moves and event setups.
• Assist with HR administrative tasks as needed.

Skills

Facilities coordination

Receptionist experience

MS Office

Google Suite

Self-starter

Customer service

Tools

Microsoft Office

Google Suite

Job description

Insomniac Events is seeking a hands-on Facilities Coordinator to support the Calabasas HQ. This role ensures the office is welcoming, functional, secure, and well maintained for employees and guests.

You will work as part of a collaborative front office and facilities team, sharing reception coverage and backend operations while owning specific areas to ensure consistency. Responsibilities include front office and guest experience, facility maintenance, kitchen and workplace readiness, inventory