Facilities Office Coordinator

Houston Zoo, Inc.; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Join the Houston Zoo as an Office Coordinator in the Facilities department, providing administrative support and ensuring smooth daily operations. Ideal candidates will have strong organizational skills and proficiency in Microsoft tools, along with experience in an office environment. Contribute to the Zoo's mission of wildlife preservation while enjoying benefits like free zoo membership and flexible spending accounts.

Benefits

Medical and Prescription Drug

401k, with employer match

Free Zoo Membership

Discounts on Food, Merchandise, Attractions

Qualifications

• 3 years of administrative experience in an office environment required.
• Ability to multitask within a fast-paced environment.
• Must have a valid Texas driver's license.

Responsibilities

• Maintains office organization through file maintenance and ordering supplies.
• Assists with record-keeping for all facilities operations.
• Submits work orders and analyzes data for Asset Essentials.

Skills

Multitasking

Strong computer skills

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

6200 Hermann Park Dr, Houston, TX 77030, USA

Job Description

Posted Monday, June 2, 2025 at 6:00 AM

Houston Zoo is seeking candidates to join the facilities department as an office coordinator. The role of the office coordinator will involve providing support for Facilities staff as necessary for running daily operations. Supporting the Office Manager with various clerical tasks and key functions to ensure maximum efficiency. Assisting with Asset Essentials to organize and update the work order system.

Our Mission: Houston Zoo connects communities with animals, inspiring action to save wildlife.

Our Vision: Houston Zoo will be a leader in the global movement to save wildlife.

Job Duties and Responsibilities:

• Maintains office organization through file maintenance, ordering supplies, making copies, managing calendars, etc.
• Maintains office brand and functionality to assist staff in a clean and organized environment.
• Submits work orders for any necessary repairs or changes to building equipment, furniture, etc. for office buildings.
• Maintains copy room, ensuring an accurate inventory of department supplies, filing, and other miscellaneous supplies needed.
• Assists with record-keeping for all buildings, structures, grounds, systems, and site furnishings. Records include close-out documents, outstanding work orders, as-built documentation, permits, warranties, and other paperwork associated with Facilities operations.
• Responsible for administrative support of the Asset Essentials work order system, including creating logins for staff, facilitating training for staff submitting work order requests, and inputting equipment data.
• Analyzes data and reports on trends for Asset Essentials, providing weekly reporting to Office Manager and department supervisors.
• Partners with the end users for facilities services to properly communicate the receipt, status, and completion of work orders daily. Provides updates to the department supervisors.
• Oversees Facilities Special Events calendar and work orders.
• Oversees and coordinates staff events for Facilities, Horticulture, Grounds and Housekeeping departments.
• Works with Facilities and the Design and Engineering team to maintains, update, and support the continued development of these records in the GIS (Ground Identification System).
• Contributes to saving animals in the wild through reduction of waste, water and energy use and inspiring guests and staff to take wildlife-protecting actions.
• Performs other duties as assigned.

Education and Experience:

• High school diploma or GED required.
• 3 years of administrative experience in an office environment required along with Facilities operations experience.
• Ability to multitask multiple projects within a fast-paced environment maintaining sensitivity of stated timeline and due dates.
• Must have a valid Texas driver’s license and comply with Houston Zoo’s policy on driving.
• Strong computer skills required, including proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and database programs.

About Houston Zoo Houston Zoo is made up of many moving parts with over 6,000 permanent residents (our animals) for whom we provide housing, meals, medical care and, yes, even education! There are over 2 million guests each year who come to experience our incredible variety of animals and ecosystems, as well as attend special private and public events and entertainment. Our dedicated staff works around the clock to ensure that the Zoo is always running smoothly for the safety and well-being of our residents and guests. We strive to ensure the protection of all the counterparts of the animals we have at the Zoo and in the wild.

Join the Houston Zoo and become a part of an organization that is focused on the preservation of wildlife and their habitats by combining conservation with education and promotion of sustainable livelihoods in the local communities.Houston Zoo is an Equal Opportunity Employer.

Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as a complete inventory of all responsibilities, duties and skills required for the position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.

Benefits
Full-time, regular positions are offered the following benefits.

• Medical and Prescription Drug
• Vision
• Basic Life AD&D (100% Employer Paid)
• Short Term Disability (100% Employer Paid)
• Long Term Disability (100% Employer Paid)
• Supplemental Life
• Flexible Spending Account / Health Savings Account
• 401k, with employer match

Full-time and Part-Time, regular positions are offered the following additional benefits.

• Free Zoo Membership
• Free Guest Passes
• Discounts on Food, Merchandise, Attractions, Admission and Programs
• Free parking

Houston Zoo is an Equal Opportunity Employer

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.

6200 Hermann Park Dr, Houston, TX 77030, USA