Facilities Manager

OCEAN COUNTY LIBRARY; Toms River (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Ocean County Library in Toms River seeks a Maintenance Supervisor to lead the facilities management team across 21 branches, setting schedules in a 37.5 hour week. Exempt status applies; role involves oversight of maintenance, repairs, and preventive programs.

The ideal candidate has five years in building maintenance, with two years in supervision, and can coordinate with multiple county departments and contractors.

Qualifications

• Five (5) years of experience in work involving the construction or repair and maintenance of building and grounds.

Responsibilities

• Supervises workers engaged in painting and structural repairs to masonry, woodwork, and furnishings of buildings and similar structures.
• Supervises workers maintaining and repairing building utility systems such as electrical wiring, heating, cooling, ventilation, and steam generating systems.
• Supervises workers maintaining and repairing plumbing systems.
• Oversees lawn care, cleaning building interiors, and related grounds maintenance tasks.
• May supervise workers installing, servicing, and repairing mechanical equipment.
• Communicates with County departments, architects, engineers and legal counsel.
• Oversees library buildings, furniture, fixtures, equipment and shelving.
• Oversees Purchasing Department and vehicle services including book delivery trucks.
• Plans and supervises maintenance and repair programs.
• Assigns workers to tasks and reviews progress and conformance with specifications.
• Supervises central heating plant and other mechanical/electrical/plumbing systems.
• Assists in emergency situations and weather-related issues.
• Inspects buildings and recommends improvements, alternations and repairs with estimates.
• Maintains records of materials, supplies, time and work performed.
• Provides budget-related information and recommendations for improvements.
• Requisitions, receives, stores, and issues materials and supplies.
• Prepares bid specifications for supplies and equipment.
• Directs maintenance staff and external vendors to ensure contract compliance.
• Prepares reports and maintains records and files.

Skills

Supervisory experience

Maintenance knowledge

Budget awareness

English communication

Job description

• Location: Toms River-Headquarters Branch
• Reports to: Assistant Library Director
• Schedule: Full Time (Exempt).

Job Summary

The Maintenance Supervisor position is a member of the Ocean County Library’s management team and generally works a 37.5 hour workweek that may include some evenings and weekends while overseeing the 21 branches throughout the County. This position has flexibility in setting own schedule to accomplish goals of the position. Exempt employees are salaried and exempt from overtime as their duties are executive or professional in nature.

The Maintenance Supervisor position is a Competitive Civil Service Title. The selected applicant must be either (a) reachable on an active eligible list or (b) if a complete list doesn't exist, successfully complete the Civil Service exam process and be reachable on the resulting list. Therefore the following must be met: Five (5) years of experience in work involving the construction or repair and maintenance of building and grounds, two (2) years of which shall have been in a supervisory capacity.

Responsibilities

• Supervises workers engaged in painting and performing structural repairs to masonry, woodwork, and furnishings of buildings and similar structures.
• Supervises workers engaged in maintaining and repairing building utility systems such as electrical wiring and controls, heating, cooling, ventilating, and steam generating systems.
• Supervises workers engaged in maintaining and repairing plumbing systems.
• Supervises workers engaged in mowing lawns, trimming, raking, and burning leaves and refuse, and cleaning building interiors.
• May supervise workers engaged in installing, servicing, and repairing mechanical equipment.
• Works harmoniously with County departments, architects, engineers and legal counsel.
• Oversees library buildings and related furniture, fixtures, equipment such as shelving.
• Oversees the Purchasing Department and vehicle services including trucks for book delivery operations.
• Plans and supervises maintenance and repair programs.
• Assigns workers to specific tasks.
• Reviews work progress.
• Reviews completed assignments for conformance with trade practices, blueprints, and other specifications.
• Supervises the maintenance, repair, and servicing of the central heating plant, mechanical equipment, gas, electric, plumbing, and/or sewage lines, pipes, and fixtures, kitchen ranges/refrigerators, and other equipment or accessories.
• Is responsible for emergency situations, including but not limited to weather related issues.
• Inspects buildings and surroundings and recommends improvements, alternations, and repairs, and prepares plans, detailed drawings and work estimates.
• Communicates professionally and in a clear manner with key stakeholders regarding building projects.
• Maintains records on materials, supplies, equipment, time, and nature and type of work performed.
• Provides information used to prepare budget estimates.
• Provides recommendations for improvements, additions, and other actions involving the operation, care, maintenance, and repair of buildings, equipment, and/or grounds.
• Requisitions, receives, accounts for, stores, and issues materials and supplies.
• Prepares and checks specifications for bids, supplies, and equipment.
• Provides assignments and instructions to maintenance workers, laborers, and other employees in the general operation, maintenance, cleaning, and repair functions and activities of buildings, and supervises their performance.
• Provides assignments and instructions to outside vendors and contractors and ensures compliance with both contracts and local, state and federal laws.
• Prepares reports and establishes and maintains records and files.
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Knowledge and Ability

Knowledge of the tools, materials and methods used in the repair and maintenance of buildings, grounds and related structures. Knowledge of the methods used to evaluate completed maintenance and repair work. Knowledge of methods used to obtain, store, safeguard and distribute equipment, materials, and supplies. Ability to evaluate completed maintenance and repair assignments. Ability to identify and analyze maintenance and repair problems. Ability to requisition, store, issue and safeguard equipment, materials and supplies. Ability to supervise the maintenance, repair and servicing of buildings and equipment. Ability to provide assignments and instructions to staff and to supervise their work. Ability to maintain records. Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Licensing Requirements

License: Applicants may be required to possess a valid license as an Operating Engineer of the appropriate grade, issued by the New Jersey Department of Community Affairs. Appointees must possess a driver's license valid in New Jersey. Appointees may also be required to possess a valid Commercial Driver's License (CDL) and applicable endorsements for the class and type of vehicle being operated. NOTE: The responsibility for ensuring that employees possess the required motor vehicle license, commensurate with the class and type of vehicles they operate, rests with the Appointing Authority.