Facilities Manager

Stony Brook; Stony Brook, Northern (NY, KY); Hybrid; USD 85,000 - 105,000; Full time

Job summary

Stony Brook University seeks a Facilities Manager (Assistant Facilities Program Coordinator) to oversee Residential Operations buildings and trades, coordinating programs, policies, and procedures for Electrical, Carpentry, Plumbing, Custodial Services, and Building Maintenance. The role emphasizes cost‑effective, efficient operations and strong communication with Facilities Operations.

A NYS driver’s license and supervisory experience are required, with CMMS/BMS familiarity and MS Office

Qualifications

• Bachelor’s degree or four years of related experience in facilities management.
• Experience with CMMS or a Building Management System (BMS).
• Proficient in Microsoft Office Suite, including Excel.

Responsibilities

• Oversee operation of Residential Operations buildings and trades.
• Coordinate programs, policies, and procedures for operations and maintenance of trades.
• Manage labor, time, and materials; ensure safety and regulatory compliance.

Skills

Supervisory experience

Communication skills

Facilities management experience

Education

Bachelor's degree in Facilities Management or related field

Tools

CMMS

BMS

Microsoft Office Suite

Excel

Job description

Job Description - Facilities Manager (2603525)

Facilities Manager

Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). In lieu of the degree, four (4) years of directly related full‑time experience or a combination of higher education and experience totaling four (4) years may be considered. Three (3) years of directly related full‑time professional experience in facilities management or a related field. Experience related to structural trades, and/or building operations. Supervisory experience. Experience in Computerized Maintenance Management System (CMMS) or a Building Management System (BMS). Proficient in Microsoft Office Suite, including creating Excel spreadsheets. Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (***Out-of-State Applicants, see "Special Notes").
Preferred Qualifications:
Bachelor’s degree (foreign equivalent or higher) in Facilities Management or a related field. Additional years of directly related full‑time professional experience in facilities management or a related field. Certified or licensed in building trades, building safety systems, building operations, and/or facilities management. Prior experience at a university or similar facility. Working knowledge of appropriate Health Care Regulations/Codes, OSHA, Life Safety Codes, etc. Experience managing a budget. Experience with the state procurement system. Experience dealing with collective bargaining units.
Brief Description of Duties:
The Facilities Manager will oversee the operation of Residential Operations buildings and/or trades. Responsible for coordinating the management of programs, policies, and procedures related to the operations and maintenance of Electrical, Carpentry, Plumbing, Custodial Services, and Building Maintenance. The position works closely with the campus departments of Facilities Operations. The position focuses on cost‑effective, efficient, and responsible strategies that respond to campus needs and are consistent with university policies and procedures. The selected candidate will have outstanding written, verbal, and interpersonal communication skills, excellent customer service skills, and experience interacting with individuals at various levels.

• Daily Operations of Residential Operations Buildings:
  • Oversee maintenance, repair work, and supervision of a skilled trades program. Manage trade shops and contract labor for the maintenance, repair, renovation, and modification of university residential buildings.
  • Ensure proper staffing levels, coverage, and service response to meet the operational needs and satisfy customer expectations.
  • Oversee the supervision of trade staff, scheduling of work assignments, and the availability of equipment and supplies needed to complete assigned tasks and/or projects. Ensure procedures are followed per industry and university standards.
  • Responsible for emergency response, coordination in critical situations, and after‑hours calls.
• Labor Management:
  • Manage maintenance trade employees in accordance with State and University policies, including, but not limited to, recruitment, training, work performance, termination, discipline, and performance evaluations.
  • Prepare performance programs and evaluations for assigned personnel and take appropriate steps when issuing verbal and written counseling. Assign work and hold employees responsible for satisfactory performance. Administers applicable union/labor agreements and grievances. Schedules employee planned time off to ensure adequate operational support. Meet regularly with the supervisor to review daily activities and issues. Analyze and evaluate workforce needs and capabilities and implement changes as needed.
  • Screen and interview job applications and make hiring recommendations. Coordinate with Facilities Operations Business Office to ensure all required annual safety training is provided and documented. Ensure University, Facilities and Services, and safety policies and regulations are known and observed by all staff. Stay up to date on all appropriate safety codes, (OSHA, Life Safety, etc.).
• Work Management:
  • Using our Computer Maintenance Management System (CMMS), ensure work assignments are prioritized and completed appropriately. Work with Supervisors, Quad Facility Managers, Quad staff and customers to ensure that work is reported, assigned and completed within the time and funding constraints set by the Assistant Director and Director of Residential Operations.
  • Ensure supervisor schedules all work within CMMS and assigns work orders to employees. Track and monitor all work orders that are being entered into the system and ensure employees’ time is being accounted for. Track time and materials to ensure projects are accomplished within allowable performance periods. Establish a preventative maintenance program. Establish and maintain controls to ensure that supplies, tools, and equipment are distributed and used properly.
• Project Management:
  • Oversee physical maintenance, rehabs, and correction of facilities problems. Coordinate space use, project prioritization, cost estimates, equipment and manpower needed for projects. Prepare cost estimates for projects, work with outside vendors and select appropriate fixtures as required. Coordinate the development of effective workflow, communication and staff motivation. Work with vendors to obtain the best prices for materials and services. Prioritize work in assigned areas to ensure timely completion. Serve as liaison with several University departments such as Campus Residences, EH&S, CPDC, University Police; to manage the assigned project.
• Budget Management:
  • Assist the Assistant Director of Residential Operations in managing contracts and budgets for trade maintenance operations. Track account expenditures, track and report overtime expenditures in relation to overtime budget. Maintain appropriate data and provide status reports to the Assistant Director and Director of Residential Operations. Prepare requisitions for supplies and materials, including specifications and justifications. Request vendor quotes for materials and supplies. Order equipment and supplies and perform other procurement duties as assigned. Follow all State procurement guidelines.
• Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:
This is a full‑time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee’s base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.
***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of start date.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability‑related accommodation, please call the university Office of Equity and Access (OEA) at [phone] or visit OEA.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number:

2603525

Job Number:

Official Job Title : Assistant Facilities Program Coordinator

Job Field

Administrative & Professional (non-Clinical)

Primary Location

Department/Hiring Area : Operations Administration

Schedule

Full-time

Shift

Day Shift Shift Hours : 8:00 a.m. - 4:30 p.m.